Heath Careers Administrative Assistant

The School of Illinois Health Careers is a US-based school with more than 10 years of continuous commitment to help our students become competent and confident Dental and Orthodontic Assistants. Over 10 years we are strive to inspire and nurture each of our students by promoting the highest level of professionalism, personal growth, and real-world experience. We are dedicated to quality care and dental excellence, and we pride ourselves on  providing friendly staff, welcoming atmosphere and high level of positive impact in the communities where we live and work.

We are seeking a detail-oriented and independent Heath Careers Administrative Assistant to provide administrative and organizational assistance to ensure smooth operation of our School of Illinois Health Careers. The ideal candidate should have prior experience in administrative roles, strong communication skills, and is comfortable working independently in a fully virtual environment.

Key Responsibilities:

• Provide excellent administrative support for both school staff and students.
• Ensure clear and positive interaction with students, share required information within the deadlines and in a timely manner.
• Create, organize, store and manage documents and records of students
• Using PEAK for sending welcoming letters, creating automated letters and templates.
• Support students in financial operations: process their payments, discuss and set up payment plans for students, send reminders on the payments need, etc.
• Continuously keep the Director up to date with all ongoing processes and administrative management
• Take care of student services and prospect management
• Perform marketing duties and system management

Requirements:

• +1 year of prior experience as an assistant or secretary in an office setting
• Required knowledge of English on B2+ level
• Proficiency with MS Office tools, PEAK, as well as with One Drive
• Excellent time management and problem-solving skills
• Strong communication skills, both oral and written
• Strong work ethics and attention to details
• Self-motivated and reliable in a remote work environment
• Availability in the evenings, in line with the US working hours

What We Offer:

• Fully remote working environment
• Collaborative, supportive virtual team culture 
• Opportunity to work with a forward-thinking, multi-location practice 
• Competitive pay based on experience and qualifications