Administrative & HR Specialist

Terms:

• Position: Administrative & HR Specialist in Ukraine
• Experience: We welcome candidates with or without experience.
• Languages: English & Ukrainian both Fluent
• Contract Type: Employee Full Time On-site (According to Ukrainian local legislation.)

Responsibilities:

• Assist in the recruitment process, from job advertising and candidate selection to onboarding new employees.
• Supervise payroll processing and the administration of employee benefits programs, provide/assisting require feedback to the financial department.
• Ensure the company adheres to labor laws, regulations, and internal policies, maintaining accurate records to prove compliance.
• Assisting/managing in administrative documents and ensuring deliverables are in best quality (in English, Ukrainian, if required in Russian) to related internal/external parties.
• Assist/manage the daily operations of the office, including facilities management and ensuring good communication within the organization.
• Maintain and update all physical and digital employee records and HR databases.
• Manage the budget for the HR and administrative departments.
• Act as a liaison between the company and external vendors, service providers, and suppliers.
• Supervise the HR and administrative staff, providing guidance and support.
• Prepare HR reports and analyze HR metrics for senior leadership to support decision-making.
• Support current and future business needs by developing strategies for human capital management.
• To represent the company’s corporate identity and communicate effectively with both employees and external stakeholders.
• Managing/assisting the executive management’s calendar, attending/organizing meetings, making travel arrangements, and ensuring office operations.