Country Finance Manager/керівник фінансового відділу

Polish Humanitarian Action (PAH) is currently looking for Country Finance Manager to support implementation of the projects.

Position Title: Country Finance Manager

Department: Finance

Reports to: Head of Operations

Other staff interactions: Closely cooperates with Finance Team in HQ

Duty Station: Kyiv

Supervises: Finance and Accounting Teams

About PAH:

Polish Humanitarian Action (PAH) is an international non-governmental organization that provides humanitarian and development assistance worldwide. Since 1992, PAH has operated programs in 52 countries, supporting sustainable and stable development of regions suffering the consequences of armed conflicts, natural disasters and other humanitarian crises.

Operating in Ukraine since August 2014, PAH is uniquely positioned with a wide network of partners and donors to deliver humanitarian aid to the most vulnerable conflict-affected people during this crisis. PAH provides assistance to the people in need, especially internally displaced people, elderly and single mothers, working in the sectors of Protection/Advocacy, WASH, Food Security/MCPA, Shelter/NFI and MHPSS. PAH Ukraine is rapidly expanding its operations in response to the armed conflict and seeks dynamic candidates comfortable with a fast-changing enviroment who are eager to scale operations quickly.

Visit https://www.pah.org.pl/en ;for more information.

1. Position Summary

The Country Finance Manager is responsible for the strategic, technical, and operational leadership of the Finance and Accounting functions of the Country Office Ukraine. Reporting directly to the Head of Operations within the country, the position ensures effective financial management, strong internal controls, compliant donor financial processes, and high-quality support to programs. The Country Finance Manager collaborates closely with Finance Coordinators at HQ, in?country SMT members, project teams, and support departments. The role is a key member of the Senior Management Team (SMT), contributing proactively to strategic planning, risk management, and overall mission performance.

2. Key Responsibilities

A. Leadership & Team Management

• Lead, supervise, and mentor the Finance and Accounting teams at both Country Office and Field Office levels.
• Provide strategic direction, capacity-building, and coaching to strengthen the Mission’s financial management capabilities.
• Train financial and non-financial staff on organizational financial procedures, internal controls, and budget management tools.
• Ensure PAH’s values, safeguarding principles, accountability commitments, and ethical standards are embedded in daily financial operations.
• Conduct regular field visits to support financial oversight and capacity strengthening.

B. Financial Management

• Lead the preparation, consolidation, and periodic revision of the Mission’s master budget.
• Develop and update cash flow forecasts; prepare monthly fund transfer requests to HQ.
• Oversee cash management, including treasury operations and cash transfers to field sites and partners, in coordination with Logistics and Programmes.
• Ensure ongoing monitoring of Mission costs, conduct cost analyses, and promote cost optimization strategies.
• Provide financial management support to program and support teams in coordination with Project Coordinators.
• Prepare high-quality monthly management accounts for CD approval and submission to HQ and donors, ensuring strict adherence to reporting deadlines.
• Guarantee the completeness, accuracy, and timely filing of all financial documentation and records.
• Continuously improve financial and accounting processes; prepare and implement financial policies and procedures.
• Maintain and regularly update the Country Office level Finance Manual reflecting contextual practices and local regulations.
• Ensure compliance with standard accounting procedures, robust internal controls, and effective cash management systems.
• Coordinate timely and accurate processing of payroll and statutory payments.
• Serve as focal point for external audits, statutory inspections, and financial compliance reviews.

C. Donor Finance & Compliance

• Ensure full compliance with donor regulations, internal procedures, local laws, and international standards.
• Prepare monthly, quarterly, and annual donor financial reports.
• Maintain robust cost allocation methodologies across projects, ensuring fairness, transparency, and alignment with PAH standards.
• Support Programme Coordinators with budget monitoring, expenditure forecasting, and timely completion of Budget Monitoring Tools (BMT).
• Address financial issues raised by the Country Director, HQ, donors, auditors, or program teams.
• Ensure readiness for donor audits and support the implementation of audit recommendations.

D. Capacity Building & Systems Strengthening

• Lead financial capacity-building for Mission staff, and implementing partners.
• Manage and support ongoing financial optimization initiatives within the department.
• Support proposal development, including budget preparation and financial risk assessments.
• Review MOUs, supplier contracts, and vendor agreements from a financial and compliance perspective.
• Provide financial input to HR and Logistic on issues with financial implications.

E. Other Responsibilities

• Perform any additional tasks assigned by Head of Operations or the Country Director in line with the role’s scope.
• Actively contribute to SMT decision-making, risk analysis, and strategic planning.
• Promote a culture of accountability, transparency, and high performance across the Finance Department.

3. Education Requirements

• Master’s degree in Finance, Accounting, Business Administration, Economics, or related field (desirable).
• Bachelor’s degree in Finance, Accounting, or relevant discipline (required).

4. Experience Requirements

• Minimum 7 years of progressively responsible financial management experience.
• Minimum 3 years in a supervisory or managerial finance role.
• Experience of working with donor-funded projects.
• Experience in international organizations.
• Proven track record in leading internal and external financial audits and managing large budgets.

5. Language Requirements

• Fluency in English and Ukrainian (required), both written and verbal.
• Ability to prepare high-quality financial reports in English.

6. Technical Skills

• Strong knowledge of international financial standards (IFRS, GAAP).
• Proficiency in financial management software (e.g., 1C, Dynamics,).
• Knowledge of local tax legislation and accounting
• Advanced skills in Microsoft Excel (pivot tables, formulas, modeling).
• Understanding of cost principles, and reporting standards.
• Strong analytical skills and ability to interpret financial data.
• Knowledge of internal controls, risk management, and audit processes.

7. Competencies & Behavioral Skills

• Strong leadership, team management, and coaching abilities.
• High ethical standards, integrity, and commitment to accountability.
• Strong organizational and time management skills.
• Ability to work under pressure and meet tight deadlines.
• Excellent communication and interpersonal skills.
• Ability to collaborate across departments and multicultural environments.
• Strategic thinking with attention to detail.

8. Other Relevant Requirements

• Availability for periodic travel to field offices if required.
• Commitment to the organization’s mission, humanitarian principles, and safeguarding policies.
• Ability to maintain strict confidentiality of financial information.

What PAH offers:

• Opportunity to gain experience in a professional and flexible international NGO, one of the largest organizations in Central and Eastern Europe.
• Work in a dynamic and motivated team.
• Voluntary medical insurance fully covered by the organization.
• Free English language courses and other opportunities for professional growth.
• Full social benefits package in accordance with Ukrainian legislation.
• Flexible work arrangements.
• Access to confidential psychological support sessions when needed.
• Additional days off in observance of public and religious holidays in Ukraine.

Equal Opportunities and Non-Discrimination

Our organization adheres to the principles of equality, respect for human dignity, and non-discrimination in accordance with the legislation of Ukraine.

We do not tolerate discrimination based on age, sex, gender identity, marital status, pregnancy, parental status, disability, health condition, race, skin color, ethnic or national origin, citizenship, language, religion or other beliefs, sexual orientation, or any other characteristic.

All candidates are assessed solely on the basis of their professional competencies and alignment with the position requirements.

Employment of Persons with Disabilities

The organization is open to employing persons with disabilities and ensures equal opportunities to participate in the recruitment process.

If needed, we are ready to:

• provide reasonable workplace accommodation.
• adapt the recruitment process.
• consider flexible working hours or remote work arrangements;
• create safe and accessible working conditions in line with individual needs.

If you require any accessibility accommodations to participate in the recruitment process, please indicate this in your cover letter.

How to Apply

If you are interested in applying for this position, please send us the following documents prepared in ENGLISH, following this link:

https://system.erecruiter.pl/FormTemplates/RecruitmentForm.aspx?WebID=17607e04ae8a464a862995720ecefb1d

• Short resume (max. 2 pages) including relevant information on your education and work experience.
• Indication of your availability to start your work for PAH.

Only shortlisted candidates will be contacted for an interview and/or technical assessment.

Please note: due to the urgency to fill the post, recruitment will be done on the rolling basis, and PAH reserves the right to recruit before the deadline.