Valentyna

Valentyna Hekimoglu

Ukraine, Kyiv
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I have 25 years of professional experience in finance field, working remotely with EU companies.
• Experience working with NGO, e-commerce, B2B services, construction, trade, outsourcing companies
• Bookkeeping, accounting, controlling, reporting, budgeting, liaise with external audit (BIG4)
• Inter-company accounting experience
• Able to work independently with minimal supervision
• High attention to detail and organization
• Ability to multi-task and prioritize tasks to meet a variety of deliverables

Work Experience

Accountant remotely
Freelancer - outsourcing company (accounting, bookkeeping, reporting)
January 2024 - now
• Handling diverse accounting responsibilities such as processing invoices, bank statements, payroll journals, and petty expenses.
• Managing AR/AP reconciliations and communicating with vendors.
• Issuing invoices and credit notes to clients.
• Preparing monthly, quarterly, and annual financial reports.
• Managing statutory financial statements preparation and supporting audits.
• Monitoring financial transactions including accruals, depreciation, and intercompany transactions.
• Monitoring accounting books for accuracy and overseeing month/quarter/year-end closing activities.
• Reporting and filing taxes including VAT, OSS, IOSS, VIES.
• Supporting financial planning processes such as annual operating plans and quarterly forecasts.

Finance and Administrative Coordinator remotely
Geneva Call - NGO, Kyiv
November 2022 - December 2023
• Lead of the annual budgeting, forecasting and planning process for programs, currently funded by multiple donors;
• Assistance in development of budget proposals, requests for no-cost extensions, re-budgeting requests;
• Handling the registration and coding of financial transactions, ensuring compliance with financial procedures;
• Payment verifications to ensure all transactions align with budgets and financial controls;
• Oversight monthly logging of expenses and processing of field office expenditures;
• Petty cash and bank reconciliations;
• Vendor accounts oversight;
• Employee travel and expense reports oversight or accuracy and compliance;
• Oversight payroll management;
• Oversight procurement processes including the development and distribution of tenders and review of resulting bids;
• Monthly account closures;
• Managing the archiving and digitization of financial documents;
• Preparation of interim and final finance reports to donors;
• Preparation of financial reports to the Head Office;
• Oversight risk management and legal activities, including memorandums of agreement; contracts; leases, and other legal documents and agreements to ensure the compliance with all applicable laws and regulation;
• Assistance in various audits.

Accountant remotely
Freelancer - outsourcing company (accounting, consulting, outsourcing, reporting)
June 2021 - October 2022
• Providing accounting services for USA/EU/UK companies;
• Maintaining up-to-date accounting records (accrual-based) in client’s software solutions (QuickBooks, Sage, Xero);
• Working with invoices and bills, AR/AP reconciliations & communication with counterparties;
• Submitting period-end close reporting (PL, CF, BS);
• Budgets, budget-to-actuals, and financial projections/forecasts;
• Project cost tracking;
• Calculation interest charges;
• Tracking payroll data, payroll calculation;
• GL Account reconciliation
• Fixed Asset, Lease Accounting
• Payment processing upon client’s requests;
• Period closing
• VAT return preparation and filings and various other tax filings (EU);
• Mediating submission of official reporting through CPAs;

Finance reporting manager
NGO Alliance for Public Health - international charitable foundation - Kyiv, Ukraine
November 2019 to May 2021
• Gathering and organizing financial data from various departments;
• Performing M/E, Y/E closing process, including journal entries and accruals;
• Financial vs Local GAAP reconciliation and variance analysis;
• Bank entries for multiple accounts;
• Wires review and approvals;
• Overseeing the legal and financial correctness of agreements, carry out correct and timely payments;
• Completing and reviewing monthly expense allocations between inter companies, create inter-co-invoices;
• Maintaining financial ledger and ensuring that cash and bank transactions are updated daily in accordance with corporate policy;
• Assistance with external audit requests for any required supporting documentation;
• Financial reporting: Balance Sheet, Profit & Loss, Trial Balance, Cash Flow;
• Support compliance with the internal control framework and in-country regulations.

Chief accountant
Erba Lachema - Import, distribution of medical equipment - Kyiv, Ukraine
January 2017 to October 2019
• Full accounting cycle, including AP, AR, bank, trust accounts, prepayments and capital assets, revenue, expenses;
• Daily bank and credit card reconciliations;
• Billing and Payment processing;
• Payroll calculation;
• Preparation manual journal entries (including accruals) and monthly general ledger reconciliations;
• Month-end close procedures and preparation of financial statements and reports;
• Preparation of tax returns;
• Oversee contract vendor and customer management;
• Assist with annual and interim audit process;
• Implementation and maintaining cost findings, reporting and Group internal control procedures;
• Supporting annual budgeting and forecasting processes.

Financial controller
ITE Group plc, UK Branch - exhibitions and conferences - Kyiv, Ukraine
March 2008 to November 2016
• Full responsibility for the accounting, financial and tax reporting, month-end and year-end period closing, bookkeeping, cash flow forecast under the current legislation and the Group policy;
• Coordination, management and control of all financial activities and processes in the company, ensuring that all transactions are timely and accurately reflected in the accounting records;
• Preparation of company's financial and management statements, special analysis and information reports to the Head office based on statutory requirements and IFRS;
• Month-end reconciliation of accounts, support the IFRS reporting with all necessary documents;
• Maintenance of record systems in accordance with GAAP, oversee the approval and processing of revenue, expenditure;
• Establishing and maintaining appropriate internal control safeguards;
• Analyse cash flow, sales analysis, profits and losses analysis, cost controls;
• Support and actively contribute to the new projects where Finance department is involved;
• Liaise with Banks, control of corporate finance and credit relations;
• Liaise with external and internal audit (BIG4) and advisors;
• Review/adjust technical tasks for accounting system automation purposes and supervise installation of appropriate projects.

Chief accountant
Stolitsa Group - Development, Construction - Kyiv, Ukraine
December 2005 to February 2008
• Bookkeeping on a regular basis.
• Corporate financial reporting (CF, PL, BS, treasury report);
• Financial and tax reporting, month-end and year-end period closing, cash flow forecasting
• Reviewing the accounting processing for correct account and cost centre allocation according to company policies and regulations;
• Verification of purchasing requests and compare them to budgets;
• Monitoring of expenditures, analyse revenues and determine budget variances;
• Analyse cash outflow and inflow and highlight potential issues;
• Participation in budgeting process;
• Assisting in auditing activities by providing necessary information and preparing requested documentations;
• Dealing with tax authority, funds, banks, suppliers, customers, company's departments

Education

Bachelor's Degree in Accounting. National University of Horticulture, Ukraine 1991 to 1996

DipIFR 2009

PC Skills

• MS Office
• QuickBooks (10+ years), Xero

Languages

• English – upper intermediate
• Ukrainian, Russian- advanced