Nataliia

Nataliia Zakuterina
Executive Assistant

WORK EXPERIENCE
Aug 2017 — Nov 2019
Executive Assistant to CFO, METINVEST HOLDING Kyiv
• Organized and maintained the CFO's and colleagues’ schedules; coordinated high-
TG: nz_9988, Tbilisi Georgia, level meetings and negotiations with CEOs of holdings, subsidiaries, and government
officials.
+995 598699611n • Managed incoming correspondence (email, phone calls, official letters) and ensured
competent and timely routing.
[открыть контакты](см. выше в блоке «контактная информация») • Prepared high-quality presentation materials and executive documentation.
• Facilitated full-cycle communication and support for key partners and clients.
• Provided on-site assistance during executive meetings and negotiations.
• Arranged and supported domestic and international business trips for C-level
executives, HR business partner, and department heads.

PROFESSIONAL • Monitored task execution across the Directorate; ensured timely follow-ups on
assignments from the CFO.
SUMMARY
• Maintained direct collaboration with the entire Financial Department (50+ employees).
A highly versatile and results-driven
• Operated within the SAP (ECP) system: registered and approved business trips,
executive professional with deep
initiated contract workflows, and monitored service payment processes.
expertise in administrative operations,
legal support, HR coordination, and • Proofread and edited contracts in compliance with legal and regulatory requirements
international business processes. across multiple service categories.
Proven track record in managing C-
• Provided full administrative and documentary support for business travel, including
level agendas, implementing digital
expense reporting in accordance with labor law standards.
workflows (incl. SAP), negotiating
contracts, and coordinating cross- • Planned monthly financial department budgets and managed the annual executive
border company setups. Skilled in budget.
strategic planning, budgeting, and • Oversaw timesheet accuracy for salary and advance payment calculations within the
executive task management with a Financial Directorate.
hands-on, solutions-oriented
approach. Trusted partner to senior • Participated in the company’s annual KPI evaluation cycle and contributed to the
leadership, delivering seamless setting of new strategic goals.
support across corporate, legal, and
personal domains. Feb 2020 — Feb 2020
Executive/Personal Assistant, AIM Partners Kyiv
• Managed the Owner’s calendar, including internal and external meetings with
partners and stakeholders.
SKILLS • Organized meetings, negotiations, and strategic sessions; ensured full logistical and
• Meeting Coordination: Expert operational support.

• Data Entry: Expert • Created and monitored task lists for cross-functional teams to ensure timely
execution of assignments.
• Email Management: Expert
• Drafted and presented commercial proposals tailored to client and partner needs.
• Expense Reporting: Expert
• Conducted negotiations with prospective partners and vendors.
• Calendar management:
• Performed market research and analytical reviews to support strategic decision-
• Confidentiality: Expert making.
• Travel coordination: Expert • Drafted, edited, and coordinated contract approvals, including legal proofreading and
• Expense reporting: Expert signature control.

• Event planning: Expert • Handled all aspects of office operations — from technical infrastructure to daily life
support and procurement.
• Document preparation: Expert
• Designed and prepared business presentations and visual materials.
• Multitasking: Expert
• Translated and adapted business documentation (English–Russian–Ukrainian).
• Discretion: Expert
• Managed correspondence reception and distribution, ensuring proper routing and
• Resourcefulness: Expert prioritization.
• Oversaw contractor relations, including onboarding, supervision, and quality control.
• Planned and executed internal corporate events and team gatherings.

Feb 2021 — Nov 2021

Executive/Personal Assistant, TGR Partners Kyiv
• Coordinated the registration of legal entities abroad, including document preparation
and liaison with local authorities.
• Actively participated in project teams across various initiatives, ensuring seamless
communication and task execution.
• Conducted negotiations and managed relations with international partners and
clients.
• Scheduled, coordinated, and followed up on internal and external meetings.
• Delivered high-touch 24/7 lifestyle concierge services, tailored to the personal and
professional needs of the principal.
• Managed all aspects of travel arrangements, including complex itineraries, visas, and
on-the-go support.
• Handled day-to-day personal requests and service coordination (residences,
appointments, special arrangements).
• Oversaw personal financial matters: calculated and processed salary payments,
managed private accounts and transactions.
• Executed confidential personal instructions and ensured absolute discretion in
sensitive matters.

Nov 2021 — Sep 2023

Executive Assistant to the Board members, Metro Cash and Carry
Ukraine Kyiv
• Managed the Owner’s calendar, including internal and external meetings with
partners and stakeholders.
• Organized meetings, negotiations, and strategic sessions; ensured full logistical and
operational support.
• Created and monitored task lists for cross-functional teams to ensure timely
execution of assignments.
• Drafted and presented commercial proposals tailored to client and partner needs.
• Conducted negotiations with prospective partners and vendors.
• Performed market research and analytical reviews to support strategic decision-
making.
• Drafted, edited, and coordinated contract approvals, including legal proofreading and
signature control.
• Handled all aspects of office operations — from technical infrastructure to daily life
support and procurement.
• Designed and prepared business presentations and visual materials.
• Translated and adapted business documentation (English–Russian–Ukrainian).
• Managed correspondence reception and distribution, ensuring proper routing and
prioritization.
• Oversaw contractor relations, including onboarding, supervision, and quality control.
• Planned and executed internal corporate events and team gatherings.

Sep 2025 — Present

Executive/Personal Assistant, Business Owner HNWI Remotely
• Full organization of the executive’s business and personal agenda: calendar, emails,
travel, and daily schedule management.
• Coordination of communication within the company, across departments, and
between international assets.
• Legal and administrative support: incorporation of entities in Ukraine and abroad,
analysis of foreign jurisdictions, opening of bank accounts and payment systems
(e.g., Payoneer).
• Handling of legal and notarial matters, both independently and through external
partners.
• Basic financial management: invoice processing, expense tracking, payment control,
and vendor coordination.
• Market research and analytical tasks — from supplier sourcing to property search and
evaluation (short-term, long-term, and acquisition).
• Full travel support: flight booking, VIP airport services, accommodation, ground
transportation, and leisure organization.
• HR assistance: sourcing candidates, preliminary interviews, and participation in hiring
processes.
• Coordination of meetings and negotiations, including with high-profile clients and
government representatives.
• Participation in business projects and calls, meeting documentation, and process
tracking.
• Implementation of productivity tools and AI assistants (ChatGPT, Perplexity, Fireflies)
into daily workflows.
• Structuring and optimization of communication and project spaces in Notion, Asana,
Trello, and Slack.
• Tools: Google Workspace, Microsoft Office Suite, Notion, Asana, Trello, Slack,
Fireflies, ChatGPT, Perplexity, AI automation tools.

EDUCATION
- Present

High school diploma, Specialized Language Lyceum No107 Kryvyi
Rih

- Present

M.D., SHEI KNU Kriviy Rih

LANGUAGES

English C1 - Advanced Ukrainian Native

Russian Native German A1 - Elementary

HOBBIES
Cultural Travel & Exploration

Handcrafted Candle Making

Astrology & Symbolic Systems