Anastasiya

Professional Summary
HR & Admin professional with over 5 years of experience in payroll,
personnel administration, and HR operations across multinational
corporations and humanitarian missions. Currently working as HR &
Admin Manager at an international NGO, leading HR strategy and
operations in compliance with Ukrainian labor law, managing
payroll, contract lifecycle, legal compliance, and organizational
development. Demonstrating strong leadership, process design, and
risk mitigation skills. Adept at working in fast-paced, multicultural
environments with a focus on compliance, equity, and employee
well-being.

Professional Experience
HR & Admin Manager – CORE Ukraine

Anastasiya (January 2024 – present)
 Lead full-scope HR operations for national and international staff in
Ukraine, ensuring legal compliance and timely compensation.

Mahotska  Designed and implemented Internal Regulations, onboarding
procedures in coordination with HQ HR and legal advisors.
 Assisted in payroll management, contract preparation, benefits and
Lviv, Ukraine reimbursement administration, and internal communication on labor
law changes.
 Coordinated recruitments and staff development initiatives.
Phone number:  Managed administrative support for international and domestic
travel, assisted with safety measures, and interdepartmental
[открыть контакты](см. выше в блоке «контактная информация») coordination.
 Organized employee contract management and documentation
E-mail: workflows, bringing full compliance and clarity to personnel records.
 Introduced structured tracking of incoming/outgoing
[открыть контакты](см. выше в блоке «контактная информация») documentation, improving administrative efficiency and audit
readiness.
LinkedIn:  Processed payments to staff and vendors through the internal SAGE
[открыть контакты](см. выше в блоке «контактная информация») system, ensuring accuracy, timeliness, and proper coding.
 Participated as a hotline operator for internal reports, ensuring timely,
mahotska ethical, and sensitive handling of cases.
 Acted as focal point for PSEA (Protection from Sexual Exploitation
and Abuse) cases, maintaining confidentiality and coordinating
follow-up in line with organizational policy, despite this not being part
Category B driver of core job duties.
license  Selected to travel to Nairobi, Kenya for a regional PSEA focal point
training, reinforcing capacity for safeguarding practices in
humanitarian settings.

Languages:
Ukrainian HR Specialist – Luxoft Ukraine
Mother tongue (April 2022 – December 2023)
 Handled full-cycle HR administration for multiple locations, including
onboarding (contract preparation and signature; onboarding
English documents collection and hiring in the system), transfers (contract
Upper-intermediate addendums preparation and signature), absence management
(vacation balance management, approval of pending absences
request, review and management of the overdue absences), and
terminations.
 Prepared and stored employment contracts and addendums,
ensuring proper documentation and timely signatures.
 Maintained employee files and documentation in internal HRIS
systems.
Skills and system Payroll Accountant – Nestlé Business Services Lviv
(October 2020 – April 2022)
experiences  Managed end-to-end payroll processing in SAP, including calculations,
data checks, payments, and journal postings.
 Handled time data (leaves, overtime, absences) from SAP/Kronos,
 HR Administration ensuring accuracy for payroll and reporting.
 SAP  Processed on-cycle and off-cycle payments, reconciliations, and
retroactive adjustments.
 Success Factor  Provided backup for other markets and collaborated with SMEs,
 Kronos Finance, and HR teams to resolve payroll issues.
 Mentored newcomers and updated SOPs to reflect legal and process
 Microsoft Office (Excel, Word, changes.
Power Point)  Participated in RCA and KPI reviews to improve accuracy and
efficiency.
 Jira (as a user)  Supported SAP HR/PY testing and configuration during implementation
 Adobe Acrobat phases.
 SAGE
 Sharepoint HR Admin Specialist – Nestlé Business Services Lviv
 OneDrive (June 2019 – October 2020)
 Processed full employee lifecycle actions (hire, transfer, promotion,
exit) using SAP, Kronos, and SuccessFactors.
 Maintained and updated personal data and managed absences,
overtime, and leave records.
 Uploaded and verified time management data from Kronos,
correcting discrepancies to ensure payroll accuracy.
 Handled recurring payments and deductions, supporting payroll and
reporting cycles.
 Responded to market inquiries by analyzing data and providing timely,
accurate system-based insights.
 Represented the payroll team during an international business trip to
Copenhagen, Denmark, to consult with SMEs and technical support on
system optimization; contributed to discussions on improvements and
later led implementation of agreed changes in SAP HR/PY module.

Junior HR Admin Specialist – Nestlé Business Services Lviv
(September 2018 – June 2019)

Tutor of English – KI School
(September 2017 – September 2018)
 Conducted one-on-one and group English lessons for adult learners,
improving their communication skills.

Personal interests
Education
► Reading detective stories
Ukrainian Catholic University – Bachelor of Psychology (2014 – 2018)
► Creative writing
Gymnasium of Blessed K. Sheptytsky (2007 – 2014)
► Yoga
► Baking
Trainings & Certifications
 Finances for Non-Financers (2021)
 Excel Advanced (2020)
 Coaching, Feedback & Recognition (2019)
 High Performance & Diversity Team (2019)
 Academic Writing (UCU English Summer School, 2016)