Olena

Olena Chvarko

Executive Assistant | HR & Operations Support

📍 Ukraine (Open to Remote Work)
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Professional Summary

Highly organized and detail-oriented Executive Support and HR professional with over 15 years of experience in administrative operations, personnel management, and documentation control within government institutions.
Strong background in workflow coordination, HR processes, internal documentation management, and executive support. Skilled in building structured systems, maintaining accountability across teams, and improving operational efficiency.
Reliable, proactive, and capable of working independently in remote environments.

Core Competencies

• Executive administrative support
• HR administration & personnel documentation
• Workflow coordination & deadline monitoring
• Internal documentation & template creation
• Recruitment support & interview coordination
• Policy and compliance documentation
• Organizational & time management skills
• Process improvement
• Confidential data handling
• Remote collaboration

Professional Experience

Senior Specialist / HR Consultant / Deputy Head of Court Administration

Korsun-Shevchenkivskyi District Court, Cherkasy Region, Ukraine
2009 – January 2026

(Progressed through multiple administrative and HR roles)

Key Responsibilities & Achievements:

• Managed personnel documentation and HR processes for court staff
• Coordinated internal workflows and ensured compliance with procedural deadlines
• Supported court leadership with administrative and operational tasks
• Organized recruitment processes and prepared HR-related documentation
• Maintained structured internal records and regulatory documentation
• Assisted in improving internal administrative procedures
• Handled confidential information with high professionalism and discretion

Category I Specialist – Social Benefits Department

Kyiv City Center for Accrual and Social Payments
2008 – 2009

Key Responsibilities:

• Processed and verified official documentation
• Maintained structured records and ensured regulatory compliance
• Provided administrative support in social benefits operations

Education

Bachelor of Law
National Academy of Management, Kyiv
2008 – 2011

Technical Skills

• Google Docs / Google Sheets (working knowledge)
• Document management systems
• MS Office
• Quick learner of project management tools
• Online communication platforms (Google Meet, Zoom)

Languages

• Ukrainian — Native
• English — Intermediate (B1, improving toward B2)