Executive Assistant to CEO

We are hiring for One of the largest alcohol producers in Ukraine.

We are looking for a reliable and highly organized Executive Assistant to the CEO who will take care of the CEO’s day-to-day organization, schedule, meetings, travel, documents, and administrative tasks.

This is a high-trust role that requires discretion, strong attention to detail, and the ability to anticipate the CEO’s needs and handle tasks independently.

ABOUT THE ROLE

You will work directly with the CEO and become a key person responsible for keeping their working schedule and daily organizational processes under control.

This is more than a traditional secretary or office manager role. The position combines Executive Assistant, Personal Assistant, Secretary, and Administrative Coordinator responsibilities.

WHAT YOU WILL DO

• Manage the CEO’s calendar, meetings, calls, and daily schedule
• Coordinate internal and external meetings
• Organize business trips, flights, hotels, transfers, and itineraries
• Assist with personal travel and administrative requests when needed
• Prepare, collect, organize, and track documents
• Follow up on tasks and assignments delegated by the CEO
• Communicate with company departments on behalf of the CEO
• Prepare short briefs, reminders, notes, and meeting materials
• Manage incoming information and ensure it reaches the right people
• Organize meetings, negotiations, and visits
• Maintain an organized system of documents, contacts, schedules, and ongoing tasks
• Handle confidential and sensitive assignments
• Take care of various administrative and organizational matters to reduce routine workload for the CEO

WHAT WE ARE LOOKING FOR

• Previous experience as an Executive Assistant, Personal Assistant, Secretary, Office Manager, or Administrative Assistant
• Experience supporting a CEO, business owner, or senior executive will be a strong advantage
• Strong organizational and time-management skills
• Ability to manage multiple tasks and priorities simultaneously
• Experience coordinating meetings, travel, documents, and executive assignments
• Excellent attention to detail
• Fluent Ukrainian
• Confident use of messengers, email, calendars, and office software
• Professional and presentable appearance
• Strong communication skills, tact, and emotional stability
• High level of discretion and confidentiality
• Flexibility and willingness to work according to the CEO’s schedule

WILL BE A PLUS

• Experience working directly with a company owner or CEO
• Experience organizing both business and personal travel
• Experience handling confidential information
• Understanding of business etiquette
• Driving license
• English at B1+ level

WHY JOIN

• Direct work with the CEO
• High level of trust and responsibility
• Close involvement in the company’s management rhythm
• Diverse and dynamic responsibilities
• Opportunity to become a key person in organizing the CEO’s time and workflow
• Direct communication with the company’s top management
• Competitive compensation based on experience
• Business travel expenses covered by the company

📩 CONTACT

Daria Arlys | IGTalents [apply]

Telegram: @arlysDariia