Executive assistant

Stellar Jet is an innovative R&D bureau and experimental manufacturing facility. We collaborate with leading Ukrainian and international companies to create unique technological solutions.

About the Role

We are seeking a highly organized, proactive, and dynamic Executive Assistant to support our Director. In this role, you will act as the primary point of contact for internal and external communications, ensuring seamless daily operations, efficient calendar management, and effective task tracking. If you excel at multitasking, possess exceptional communication skills, and thrive in a fast-paced environment, we would love to meet you.

Key Responsibilities

• Calendar & Travel Management: Manage the Director’s schedule, coordinate internal and external meetings, organize negotiations, and handle end-to-end travel arrangements.
• Document Preparation: Draft, proofread, and prepare documents, presentations, and background materials for upcoming meetings and conferences.
• Cross-Departmental Coordination: Serve as a communication bridge between the Director and various departments/sections to ensure smooth information flow.
• Task Monitoring: Track the execution and deadline compliance of the Director’s assignments across team members.
• Records & Archiving: Maintain systematic records management, handle incoming/outgoing correspondence, and archive department files.

Requirements & Qualifications

• Language Skills: Advanced or Fluent English proficiency (C1/C2 level) for written and verbal business communication.
• Experience: 2+ years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
• Tech Literacy: Proficiency in MS Office (Word, Excel, PowerPoint), Google Workspace, and video conferencing tools (Zoom, MS Teams).
• Core Competencies: Strong organizational skills, high attention to detail, discretion with confidential data, and excellent problem-solving abilities.

What we offer:

• Work in a strategically important defense industry company of Ukraine.
• Military reservation in accordance with current legislation.
• On-site gym, boxing classes, and full meals included.
• Corporate online English courses for your professional development.
• Official employment.
• Schedule: Mon-Fri, 09:00 — 18:00.
• Office located on the Right Bank of Kyiv.

Ready to join our team and drive impact with us?

Please submit your CV in English. We look forward to meeting you!