Operations, HR assistant

YOUR MISSION

• Become the Director’s right hand for execution, people, hiring, and operational control.
• Make sure tasks move, deadlines hold, people follow through, and nothing important gets lost.
• Take ownership of recurring operations so the Director can focus on decisions, products, and growth.

KEY OUTCOMES

• Keep ≥95% of controlled team tasks on deadline within 3 months.
• Flag 100% of overdue or blocked tasks within 1 business day from month 1.
• Deliver a clear Done / Risk / Overdue / Decision Needed report every week from week 2.
• Build hiring workflows delivering relevant candidates within 7 days of each vacancy launch by month 3.
• Complete 100% of onboarding and 30/60/90-day checkpoints on schedule from month 2.
• Keep ≥98% of assigned documents complete, signed, organized, and on time from month 2.
• Run assigned special projects end-to-end with ≥90% milestone completion on schedule by month 6.

CORE SKILLS

• Execution Control: follow up, unblock, remind, escalate, and close loops without micromanaging.
• HR: publish vacancies, build surveys, screen and score candidates, coordinate hiring and onboarding.
• AI-Native: use AI daily for research, hiring, documents, analysis, communication, and automation.
• Structured Thinking: turn messy information into tasks, owners, deadlines, checklists, and decisions.
• Communication: represent the Director professionally in Ukrainian and English.
• Documentation: fill templates, coordinate signatures, collect documents, and maintain structured records.

MUST-HAVE

• 1+ year in operations, project coordination, HR, executive assistance, or similar work.
• Advanced English for calls, onboarding, correspondence, and occasional meetings.
• Strong command of Google Sheets, Notion, ClickUp, or comparable systems.
• Daily practical experience using ChatGPT, Claude, or similar AI tools.
• Proven ability to control deadlines and follow up with multiple people simultaneously.
• Strong attention to detail with documents, numbers, deadlines, and agreements.
• Comfortable communicating with employees on the Director’s behalf.

NICE-TO-HAVE

• Technical, engineering, IT, math, or analytical education.
• E-commerce or marketplace experience.
• Experience hiring marketing, design, analytics, or e-commerce specialists.
• Experience building workflows, dashboards, automations, or AI-assisted processes.

OFFER

• Fit: direct communication, clear ownership, measurable results.
• Family: full-time, remote/hybrid, CET-EEST working hours.
• Freedom: improve processes, introduce AI tools, and automate repetitive work.
• Fortune: 30,000 UAH/month + up to 15,000 UAH monthly performance bonus.
• Fun: work across e-commerce, marketing, AI, hiring, automation, and new projects.

HOW TO APPLY

• Attach your CV.
• Include the phrase «Nothing falls through the cracks.» in your application.
• Applications without this phrase will not move to the next stage.