Яна

Yana Lopushyk
Project & Operations Coordinator

[open contact info](look above in the "contact info" section) | [open contact info](look above in the "contact info" section) | Kharkiv, Ukraine (Remote)

[open contact info](look above in the "contact info" section) | @hsyani

SUMMARY
Results-driven Project and Operations Coordinator with hands-on experience in workflow
optimization, task automation, and managing projects from initial scoping through smooth stakeholder
handoff. Skilled in deploying CRM systems, leveraging AI tools, and eliminating routine manual entry
across teams. Proven track record in securing international partnerships in Europe, driving non-profit
community outreach, and managing digital communication. Highly adaptable across modern software
ecosystems, systematically coordinating cross-functional teams to deliver measurable business
outcomes.

SKILLS
End-to-End Project Delivery, Operations Optimization, Backlog
Project & Operations
Management, Stakeholder Communication

Management &
Jira, Confluence, Trello, Notion, Google Workspace
Workflow Tools

CRM & Process CRM Setup & Administration, Workflow Automation (Make, Zapier),
Automation Form & Document Automation.

AI & Digital Tools AI Prompt Engineering, Task Automation, Automated News Monitoring

Outreach & International Partner Outreach, B2B Networking, SMM Strategy, Content
Communication Planning, Public Relations.

EXPERIENCE
Project & Operations Coordinator / Automation Specialist | Venture invest fund

2026

Managed cross-functional projects end-to-end, overseeing execution from initial requirements
discovery to final handoff to project managers and clients.
Designed and configured a custom corporate CRM system, improving client tracking accuracy
and streamlining internal team collaboration.

Automated repetitive form filling and document generation processes, drastically reducing
manual data entry and operational turnaround time.
Built and launched an automated weekly news digest pipeline utilizing AI tools for real-time
market monitoring and content aggregation.
Structured transparent project spaces and backlogs in Jira, maintaining clean sprint boards and
meeting strict delivery deadlines.

SMM & Content Manager | Venture invest fund

2026

Lead the foundation's SMM activities, designing content strategies, editorial calendars, and
community-focused brand messaging.
Create visual and copy assets across official social media channels, consistently driving
audience growth and engagement.
Coordinate media outreach and partner communications to raise public visibility and support for
core organizational initiatives.

Partnership Manager (International Outreach) | International Erasmus Organization, non-profit

Budapest, Hungary | 2025

Sourced and onboarded international partners and corporate sponsors for youth initiatives across
Europe.
Led B2B negotiations in English, coordinated partnership agreements, and aligned collaborative
milestones.
Organized networking sessions and presentations, managing logistical workflows and
stakeholder relationships.

Data Annotator | Tech Projects

2023 – 2024

Performed data annotation, verification, and text/image structuring to optimize internal algorithms
and operational datasets.
Ensured high data labeling accuracy and strict adherence to technical project guidelines and
quality benchmarks.

EDUCATION
Bachelor’s Degree in Management | Wroclaw Business University | 2022 – 2025

LANGUAGES
Ukrainian: Native (C2)
English: Upper-Intermediate (B2)
Polish: Working Proficiency