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Work experience

Executive Assistant Project Coordinator

from 10.2016 to 03.2017 (5 months)
Terra Food, Київ (Food industry)

Support the work of the Office of the President and the Supervisory Board
Initiate special project – The Supervisory Board Secretariat - and process improvements based upon observations of company’s needs
Direct and execute administrative projects including coordinating, tracking or analyzing budgets; researching information to respond to questions; organizing large volumes of materials
Serve as a peer leader to administrative team within function
Proactively identify the needs of the executive and provide support and solutions
Research background material and collect data for reports, meetings, events and correspondence
Participate in meetings, take notes and prepare notes of meetings, discussions, decisions and follow-up action items
Communicate information for and on behalf of the President to internal and external audiences
Track and ensure completion of follow-up tasks resulting from meetings and events
Prioritize conflicting needs to ensure that deadlines are met and time-sensitive matters are addressed
Work with vendor invoice processing and tracking activities.
Review invoices for relevant charges and flag invoice amounts that exceed defined month-over-month percent tolerance.

Executive assistant

from 03.2016 to 10.2016 (7 months)
McKinsey&Company Ukraine, Київ (Сonsulting)

•Maintain very complex and shifting calendar that includes scheduling internal and external meetings and resolving conflicts as they occur
•Responsible for the coordination and direction of all details on a daily basis as it relates to scheduling meetings, questions, completion of tasks, etc.
•Build and maintain relationships with other executive and senior manager’s assistants
•Communicate with Firm’s clients
•Communicate with all levels of staff worldwide to gather and convey information pertaining to the Partner’s responsibilities and agenda
•Coordinate complex travel arrangements, maintains very busy calendar, tracks travel/meeting changes
•Provide remote support when Principal/Project Leader is travelling (majority of time)
•Involves work of a confidential and/or complex nature, necessitating exposure to sensitive information and contacts requiring discretion, sound judgment, tact and diplomacy
•Provide back-up assistance to other Executives as needed

Personal assistant

from 12.2013 to 03.2016 (2 years 3 months)
Teva Pharmaceutical Company, Київ (Медицина, охорона здоров'я, аптеки)

•arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
•screening phone calls, enquiries and requests, and handling them when appropriate;
•meeting and greeting visitors at all levels of seniority;
•organizing and maintaining diaries and making appointments;
•producing documents, briefing papers, reports and presentations;
•organizing and attending meetings and ensuring the manager is well prepared for meetings etc.

Administrative manager

from 11.2008 to 11.2013 (5 years)
Financial Solutions Center, Kyiv (Finance, banking, and insurance)

2008-2013 Financial Solutions Center
Administrative manager
•managing the appointment calendar
•organizing and ensuring flow of documents in the office
•assist CEO with such matters as writing letters and reports,
• coordinating domestic and international travel arrangements, including flights, hotel stays and ground transportation
•assist with personal errands
•assist with internal and external communication

Education

International Institute of Business

Master of Business Administration, Київ
Higher, from 2014 to 2017 (2 years 9 months)

International Institute of Ukraine

English translation, Київ
Higher, from 2001 to 2016 (15 years 1 month)

Additional education and certificates

British Council. Business English courses

2012

TRIS Simultaneous Interpreting School

2012-2013

Language proficiencies

English — advanced

Additional information

Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines, discretion and an understanding of confidentiality issues. Strong passion for working in a fast paced and result oriented environment. Committed to provide excellent customer service all times