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Work experience

Facilities & Administrative coordinator

from 01.2023 to 05.2023 (4 months)
Icon plc, Mannheim (Хімічна промисловість, фармацевтика)

• Effectively coordinate the day to day administrative and facilities services in the office
• Coordinate local use of the Facilities Online System, ensuring compliance with department metrics.
• Coordinate sourcing and monitoring of suppliers, including ordering, stock control and distribution.
• Coordinate any building contract maintenance and repair including such services as heating, air conditioning, security systems, elevators, utilities and fire safety equipment (where applicable).
• Coordinate Health & Safety Systems in the office.
• Act as local Health and Safety Officer or liaise with company Heath and Safety Officer to ensure local compliance with Health and Safety legislation. Ensure all Health and Safety documentation is up to date, that suitably trained Health and Safety representatives and fire wardens are available within the company
• Coordination and delivery of staff induction.
• Physical resource coordination, including space allocation for workstations, cellular offices and meeting rooms.
• Management of external records management & data security services
• Assist the HR function with recruitment process, maintenance of HR files, payroll tasks and management of PeopleSoft database.

Senior Administrative Associate

from 10.2021 to 03.2022 (5 months)
IMP Logistics, Київ (Медицина, охорона здоров'я, аптеки)

Designs and produces general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. Schedules and arranges meetings and conferences for management. Prepares agendas, notices, minutes and resolutions for corporate meetings. Assist with coordination of meetings, facilities planning and logistics required. Takes minutes, prepare and distribute to appropriate staff. Coordinates special projects, at the request of management, which may include: planning and coordinating presentations, disseminating information, coordinating direct mailings, creating brochures. May coordinate workload with other support staff across department(s). Maintains various databases and spreadsheet files as requested by management. Communicates and manages timetable/milestones. Assigns work/task responsibilities for projects as directed by management. Assists with the gathering, compiling and evaluation of project due diligence data. Familiar with departmental guidelines. Enforces and adheres to company policies and procedures including corporate guidelines and best practices. Maintains of library and classification and filing of new items.

Operations manager

from 01.2021 to 10.2021 (9 months)
EPC Network LLC, Kyiv (IT)

Manage corporate accounts, accesses and applications; Coordinate the work of System Administrator (make sure everything works smoothly and troubleshoot if any issues occur); Render assistance to Company's CTO regarding technical questions and programs used by employees; Onboard new Employees on programs and applications used by the Company; Be in charge of fire safety in the office and communicate with relevant people ; Assist in other operations around the office (relocations of new employees, apartment bookings, purchase of equipment etc).

Office coordinator

from 02.2020 to 01.2021 (11 months)
Sopharma LLC, Kyiv (Pharmaceutics)

Office management, work with documentation turnover, translations, purchasing the office supplies, assisting CEO of the company.

Office manager

from 05.2018 to 12.2019 (1 year 7 months)
Luckyland Gaming, Киев (IT)

Determining and fullfiling the office requirements in terms of office peripherals, repair and all vital functions of the office.
Supervise other clerical staff.
Human resources management; including staff contracts, time management, payrolls.
Coordination with local accounting office.
Transfer of information between accounting service.
Analysis of office needs and transfer of information to the director.
Following local laws and guidelines for the business to continue properly and legally in Ukraine.
Execution of instructions of the director.

Administrative assistant

from 11.2016 to 05.2017 (6 months)
Schneider Finance Eastern Europe and NGO Fair Finance Foundation, Киев (Financial guarantees, help orphanages)

Self-discipline, self-improvement, the ability to accept criticism.
The ability to analyze and draw conclusions. Observance of subordination. The ability to keep a trade secret. Communication skills - ability to work with children. Stress resistance, an ability to fast but the quality performance of different tasks specifics. Care, precision.
Activity and initiative. The advanced computer user, SEO (smm) and work with a WordPress platform.

Office Admin For Technology Company

from 01.2016 to 09.2016 (8 months)
Skein LTD, Киев (IT)

Maintaining management information systems; participation in the organization of accounting and financial processes of the company; ordering and maintaining stationery and equipment; Review and answer correspondence; HR functions; organizing, arranging and coordinating meetings; arranging in-house events.

Supervisor of Facilities department (Facilities & Procurement department)

from 11.2009 to 08.2015 (5 years 9 months)
PAREXEL LTD., Kiev and Kharkiv (global bio/pharmaceutical services)

Routine functions: Function as local contact for facilities; budget planning; purchasing expandable materials; dealing with cars lease company and fleet management; working with travel agencies; preparing visas and insurance; organizing meetings for CEO; backup for account department; organization of corporate events; work with invoices, managing Administrative Department.

Administrative manager

from 02.2008 to 05.2009 (1 year 3 months)
«GlobalLogic Ukraine» (IT)

Routine functions: Start up of new offices, work with customs, translations, order furniture, plan design for new offices, coordinate and organize construction work, work with HVAC contractors, check offices for fit an functionality, team work, help others to cope with their tasks. (Q-ty of employees 600 people).

Office coordinator – translator, CEO personal assistant

from 10.2006 to 02.2008 (1 year 4 months)
«Jahn General Products Ukraine» (Food distribution, FMCG)

Routine functions: ordering stationery, coffee/ tea/milk/ chocolate for coffee machine, household goods, paper/springs for pricelists/envelopes, water, plastic bags, packaging materials. Supervising secretary’s work. Translations and texts proofreading related to company’s needs, type letters, announcements, documents, recipes, invitations, being responsible for order in the show-room. Supervising kitchen workers in relation to business meetings and lunches. Ensuring that everything is well and timely prepared/cleaned up for the meetings. Supervising office drivers’ work and maintaining office drivers’ schedule. Meeting guests’ and top management needs as those are always the first priority! Being in charge of mail and messenger service and registering outgoing express mail. Managing employees’ vehicle expenses. Issuing and disseminating company’s monthly newsletter.

Education

National Technical University of Ukrane "Kiev Polytechnic Institute"

Engineering Physical faculty. Master Degree, Kiev
Higher, from 2001 to 2007 (5 years 8 months)

2001-2007National Technical University of Ukrane "Kiev Polytechnic Institute", Engineering Physical faculty. Master Degree

International University of Finance

Management of Organizations, Master Degree, Kiev
Higher, from 2001 to 2006 (4 years 8 months)

Additional education and certificates

1999 (English) special course ”Prestige” Advanced

1999

Business School “Business - Master”

2004

Phoenix language center (Business English, Advanced Level)

2006

Interregional Academy of Personnel Management, Manager of Business Administration for organizations and enterprises

2015

Prog.kiev.ua HTML/CSS

2017, 2 months

QA Light

2019, 6 months

Hillel, Project manager

2021, 2 months

Knowledge and skills

Language proficiencies

• English — advanced
• Russian — fluent
• Ukrainian — fluent

Additional information

Professional, responsible, ability to work hard, training skills, organizational and administrative skills, easy learning, flexible, excellent communication skills, team player with good sense of humor, driving license «В».