Rabail

RABAIL MALIK
Executive Assistant

Ivano-Frankivsk, Ukraine | [open contact info](look above in the "contact info" section) | [open contact info](look above in the "contact info" section) | LinkedIn

PROFESSIONAL SUMMARY
Highly organized Executive Assistant with 2+ years of experience orchestrating comprehensive personal and
professional affairs for C-suite leadership and cross-functional teams. Expert at luxury lifestyle coordination
including exclusive dining and hospitality arrangements, premium event management, and strategic travel
logistics. Proven researcher and vendor curator who builds elite provider networks and delivers flawless
execution across all touchpoints. Detail-oriented problem-solver with demonstrated expertise in ERP systems,
process automation, and transforming high-touch requests into exceptional outcomes.

PROFESSIONAL EXPERIENCE
Executive Assistant
Swyft Inc., San Francisco (Remote) | Mar 2024 – Present (2 yrs 5 mos)
Supporting President & Co-Founder, Chief Revenue Officer, and Locations & Sales teams across all operational
and strategic coordination

Luxury Lifestyle & Event Coordination

● Orchestrated premium hospitality arrangements including hotel bookings, restaurant reservations, and
curated lunch/coffee experiences for high-stakes fundraising meetings and executive conferences; managed
comprehensive event logistics for company conferences and strategic partnership events; coordinated
seamless travel arrangements and logistics for location procurement teams

Vendor Research, Curation & Relationship Management

● Conducted comprehensive market research and vendor vetting across multiple categories (hospitality,
location partnerships, service providers); built and maintained curated network of premium vendors;
negotiated contracts and managed ongoing relationships to ensure exceptional quality and reliability

Executive Operations & Calendar Management

● Managed complex executive operations including scheduling, fundraising coordination, board
communications, and shareholder management; designed and executed process automations for RFP
development, location proposals, and brand partnership proposals; owned administration and contract
management end-to-end

Systems, Process Excellence & Multi-Functional Support
● Built and maintained organized systems for executive affairs; managed ERP platforms including NetSuite
with proficiency in Zoho (transitioning system); created marketing collateral including newsletters and visual

content; provided versatile support across all operational needs; maintained zero-error standards on all
deliverables

Human Resources Manager & Recruiting Lead
ExpoPlatform & Cosy Containers (Remote) | 2022-2024

● Managed employee relations, recruiting initiatives, and HR operations; developed systems and processes
for tracking, reporting, and stakeholder communication

English Language Instructor
Multiple Organizations (Remote & In-Person) | 2021-2022

● Taught professional English conversation and communication to adults; demonstrated exceptional
interpersonal skills, clear communication, and ability to build rapport with diverse clients

CORE COMPETENCIES
Executive Coordination | Luxury Hospitality & Event Management | Calendar & Scheduling | Restaurant &
Hotel Curation | Vendor Research & Relationship Building | Travel Logistics & Planning | Premium Service
Provider Networks | Research & Analysis | Problem-Solving | Detail-Oriented Execution | Process Automation
| Contract Management | Board Communication | Stakeholder Management | Multi-Functional Support |
Cross-Team Coordination

TECHNICAL & SOFTWARE PROFICIENCY
Enterprise Resource Planning (ERP): NetSuite (experienced), Zoho (proficient, currently transitioning) |
Google Workspace (Docs, Sheets, Gmail, Calendar) | CRM Systems | Canva (design & visual content creation)
| AI Tools (advanced user) | Project Tracking & Spreadsheet Management | Quick Learner on New Systems &
Platforms

EDUCATION
Doctor of Medicine (M.D.)
Medical School, Ukraine | Graduated July 2025

KEY ATTRIBUTES
Exceptional attention to detail with zero tolerance for errors | Proactive and anticipatory mindset | Strong
communication and interpersonal polish | Resourceful problem-solver | Flexible and adaptable to evolving
priorities | Comfortable in luxury and high-end service environments | Proven ability to build and maintain
elite networks | Current AI technology user | Design-savvy with visual communication skills | Available for
occasional evening/weekend coordination