Human Resources Coordinator

Terre des hommes is looking for a proactive, energetic, and organised Human Resources Coordinator, to join its team in Kyiv, Ukraine (with the possibility of traveling between local offices), to support in the implementation of its projects. If you are looking for a meaningful job that will make a lasting impact on the lives of children, we want to meet you.

Start date: as soon as possible

Contract: 1 year (with possibility of extension)

Probation period: 3 months

Salary: attractive salary, private health insurance, support for professional development

Location: Kyiv, Ukraine (with the possibility of traveling between local offices)

Deadline for applications Recruitment will be ongoing until te position is occupied

WHAT WE DO, IN EUROPE AND UKRAINE

Terre des hommes (Tdh) is the leading Swiss organisation for children’s aid. Since 1960, Tdh has helped build a better future for children and youth, especially those most exposed to risks, making an impact with innovative and sustainable solutions. Active in more than 30 countries, Tdh works with its own teams and/or local and international partners to develop and implement field projects which significantly improve the daily lives of over four million children and members of their communities every year, with a focus on mother and child health, migration, and access to justice for children.

In Europe, Tdh strives to ensure the full realisation of children’s rights, equally and without discrimination. We are present in Albania, Kosovo, Moldova, Romania, Ukraine, Hungary, and Greece, while together with partners, we reach children in other 14 European countries.

In Ukraine, Tdh has worked through partnerships since 2009 and legally established its offices in 2014. Since 2015, Tdh has been providing various services to children, youth and their families in the conflict affected area, with a strong focus on psychosocial support.

ROLE DESCRIPTION

Under the supervision of the Head of Delegation, the HR Coordinator is responsible for providing strategic leadership for the management and the implementation of Tdh’s HR policies at the Delegation level.

S/he is responsible to define, adapt, plan and supervise the implementation of the Delegation’s human resource frameworks, procedures and policies adhered by all staff while respecting the local context, local legislation and Tdh’s policies and values.

MAIN RESPONSIBILITIES

Analysis of the socio-economic context and legal framework

• Track and monitor the changes in the cost of living at national and local levels as well as the labour market by performing benchmarking of the salary packages provided by other humanitarian actors
• Ensure all legal HR obligations are fulfilled
• Ensure all legal HR obligations are fulfilled

HR management of national staff

• Ensure that HR procedures and policies are implemented and respected across the Delegation and all staff are informed and trained
• Oversee recruitment procedures for the Delegation and play a leading role in the strategic planning of the mid-to-long-term staffing needs
• Ensure that recruitment and hiring procedures are respected
• Review at least twice a year the «Welcome to Tdh» training for newcomers Supervise the administrative and payroll procedures in conformity with social legislation and Tdh guidelines
• Support the Head of Delegation for the administrative monitoring of disputes when dealing with administrative authorities and, if necessary, legal authorities

HR management of international staff

• Take part in the welcome and administrative briefing for new personnel
• Ensure the administrative follow-up of the international personnel in collaboration with Headquarters
• Ensure that Tdh’s internal staff regulations for international personnel and procedures are respected by all

Strategic HR Leadership and Management

• Devise and deliver a planned HR approach to attracting, developing, inspiring and retaining the right people with the right skills to achieve strategic, high-quality programmatic outcomes
• In coordination with the Head of Delegation, support and advise on the HR structure of the Delegation, participate in annual budget preparation and revision
• Define and review function and salary structure, update and improve the organizational chart for the Delegation
• Coordinate the annual compensation review process and compensation adjustments with the Head of Delegation and Admin & Finance Coordinator
• In regard to respect to the Code of Conduct, lead or co-lead investigations and ensure issues are resolved and appropriate follow-up is carried out
• Follow-up disciplinary measures and related employment law matters

Reporting/Communication

• Ensure HR national administrative reporting in accordance with the time frame specified by the administrative calendar
• Establish and maintain relations at a national level with local labour laws regularly, approve information collected by law firm and integrate this information in internal documents
• Take part in drawing of donor reports, focusing on the analysis and the HR cost of the projects

YOUR PROFILE

• University degree from an accredited educational institution in a relevant field (Human Resources Management, Social Sciences, Social Work and Social Administration, Economics, Public Administration). Professional HR certification is desirable.
• Good practical knowldege of national labour law;
• Minimum 3 year of experience in similar role, preferably with an international non-governmental organization;
• Excellent organizational skills and ability to prioritize;
• Excellent record keeping and documentation skills;
• Receptive, inquisitive, capacity to question and propose new ideas and pragmatic solutions;
• Ability to interact with all levels of staff;
• Strong interpersonal and team skills; ability to build relationships and trust;
• Experience in coaching and team building is an added value;
• Capacity to take initiative and be decisive, respect deadlines;
• Strong work ethic and the ability to work well independently and as part of a team;
• Fluent oral and written skills in English and local language.

TO APPLY: Qualified applicants are encouraged to submit their application (CV and motivation in English) to [откликнуться] Please mention in the title of the email the position «Human Resources Coordinator».

Child Safeguarding Policy: To commit to respect Tdh Risk Management Policies including Child Safeguarding Policy, Safety and Security Policy and Anti-Fraud/Corruption Policy, Whistle Blowing Policy.

GDPR compliance:

By sending your application, you agree that your personal data will be used in the recruitment process. All the documents we will request in different steps of the recruitment process will only be used for this purpose.

All staff involved in recruitment and selection are aware that data protection rules apply, and that personal information will be treated confidentially. According to our policy, we will keep your application documents for the period of the recruitment only.

Due to an anticipated high number of applications, Tdh is not in a position to respond to every applicant individually. Please note that only short-listed candidates will be contacted for the first interview.