Billing coordinator

A leading Ukrainian law firm, is looking for a Billing coordinator

Responsibilities:

• Preparation of standard and tailored engagement documents (agreements, assignment letters, amendment agreements, supplement agreements, etc.) for new and current clients
• Generation of standard and tailored client time reports (as amended by the legal team), invoices, and supporting documents
• Liaison with clients regarding outstanding payments, exchange of documents, resolution of upcoming issues
• Administration of the firm’s financial monitoring framework, including client due diligence procedures, collection, review and analysis of client documentation, maintenance of financial monitoring records and registers, preparation of internal reporting and submission of mandatory regulatory reports as the designated responsible person
• Drafting standard audit responses regarding client matters, liaison with the legal team and auditors
• Maintenance of the Billing System: entering various new data, opening and maintaining client accounts and projects, maintaining the engagement documents registry, invoices and costs registry, reflecting amendments to certain client reports, etc.
• Assistance to the accounting department with currency control documents and obtaining original finance documents from the clients
• Continuous monitoring of the time-billing progress of the legal team to make sure everything is up-to-date
• Preparation of different reports on projects, outstanding invoices, collections, billable hours, etc.
• Assistance with the preparation of proposal materials, tender documents, and credentials for joint proposals with other law firms.

Requirements for candidates:

• 1−2 years experience in the legal sphere
• English and Ukrainian
• Confident PC user
• Experience with legal billing system
• Able to learn quickly and apply new knowledge
• Customer service oriented
• Responsible and accurate, attentive to details
• Excellent interpersonal and organisational skills
• Hardworking and able to sustain busy work pressure

The company offers:

• Сompetitive salary and official job placement
• Work in a friendly atmosphere
• Perfect office location in the very heart of Kyiv
• Challenging work in a Western environment