Лілія

LILIA SURMA
Senior Procurement Specialist

Results-driven Sr. Procurement Specialist with over 8 years of experience in purchasing and supply chain operations. Skilled in optimizing procurement processes to improve efficiency and cost-effectiveness. Seeking to contribute expertise to a dynamic organization with a strong corporate culture.

NIE (valid work permit)
Barcelona, Spain
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WORK EXPERIENCE

1. Team Lead in Procurement▪ Remote - Jan 2024 - Feb 2025
HAJUS AG, Germany | E-commerce
• Led and supported a team of five procurement specialists in high-level supplier negotiations, issue resolution, and task management, utilizing a CRM system to track task execution and streamline operations, resulting in a significant increase in overall procurement department efficiency.
• Developed and implemented an Excel-based procurement planning system utilizing ERP data and procurement strategies to optimize stock levels for three main company’s projects (Household and Garden Supplies, Kids Toys and Furniture, Beer Dispensing Equipment) reducing stockouts and overstocking while ensuring budget alignment and supply chain efficiency.
• Executed cost-reduction initiatives through RFP (Request for Proposal) and RFQ (Request for Quotation) processes, sourcing and negotiating with alternative suppliers globally, particularly in China, achieving a 20-30% reduction in procurement costs across three key product categories.

2. Senior Procurement Specialist▪ Remote - Sep 2022 - Dec 2023
Gipanis GmbH, Germany | E-commerce
• Established and maintained strong relationships with key 10+ manufacturers of gift items and wooden home decor by visiting factories, overseeing quality assurance, negotiating improved pricing and contract terms and ensuring compliance with responsible sourcing standards, including ethical labor practices and legally sourced materials.
• Ensured full compliance of manufactured and imported products with EU quality standards by coordinating third-party testing, obtaining necessary certifications, and preparing documentation for GPSR regulation, enabling the company’s products to meet all requirements for sales on Amazon, Etsy, and the company's online store.
• Sourced manufacturers and suppliers for customized products based on Product Development Department requests, ensuring the best price and quality for new products through strategic supplier selection and negotiation, directly contributing to successful new product launches by improving profit margins and accelerating time-to-market.

3. Sourcing and Procurement Manager ▪ Jul 2016 - Sep 2022
Be Happy International, Ukraine & Poland | Wholesale
• Identified and sourced suppliers in China for the company’s customized products in the Personalized Gifts category through B2B online platforms, specialized international trade fairs in Hong Kong and Guangzhou, and direct manufacturer visits, successfully expanding the company’s product assortment by 200% and securing partnerships with reliable manufacturers.
• Selected and established partnerships with trusted freight forwarders, customs brokers, and ground logistics providers, preparing and reviewing all necessary import documentation, ensuring regulatory compliance, reducing lead times by 30%, and lowering transportation costs through improved supplier terms and optimized shipment planning.
• Placed and oversaw end-to-end production orders with factories in China, coordinated quality control inspections, and tracked shipments at all stages, ensuring an uninterrupted supply chain and consistent product quality.

EDUCATION

Master of Business Management (MBA) 2006-2007
Odessa National Academy of Telecommunications
Business Management, Bachelor 2002-2006
Odessa National Academy of Telecommunications
LANGUAGES

• English – Full Professional Proficiency
• Ukrainian – Native Proficiency
• Spanish – Basic Proficiency
• Polish – Basic Proficiency

HARD SKILLS

• Procurement & Sourcing
• Supplier Relationship Management
• Supply Chain Management
• Logistics & Import operations
• Procurement Planning
• Microsoft Excel, Word, Power Point
• Odoo, JTL-Wawi, Plentymarket
• Asana, Bitrix24

SOFT SKILLS

• Team Management
• Negotiation
• Strategic Thinking
• Multitasking
• Decision-Making
• Analytical skills
• Сross-functional communication skills