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Alona Shestukhina
Executive Assistant to CEO | Operations & Legal Coordination

Kyiv / Open to relocation (Istanbul)
Phone / WhatsApp / Telegram [открыть контакты](см. выше в блоке «контактная информация»)
Email: [открыть контакты](см. выше в блоке «контактная информация»)

Languages: English (C1), Ukrainian (C2), Russian (C2), French (A2)

PROFESSIONAL SUMMARY
Executive-level professional with 10+ years of experience supporting CEOs and senior leadership in operational, legal, and administrative domains.

Strong background in government relations, contract management, and regulatory compliance, combined with hands-on experience in executive coordination, negotiations, and cross-functional process management.

Proven ability to optimize executive workflows, manage confidential operations, coordinate international communication, and support business expansion through certification (ISO, CE, ETA) and structured documentation.

Acts as a trusted partner to leadership, ensuring efficiency, control, and informed decision-making.

EXPERIENCE

Executive Director / Legal Advisor
Smart Lab Technology LLC | 2025-2026
- Represented company interests in government institutions and international partnerships
- Led negotiation and execution of commercial contracts with local and foreign partners
- Established internal governance, confidentiality policies, and legal compliance framework
- Issued operational and HR directives, ensuring structured administrative control
- Strengthened contractual discipline and reduced operational risks through legal oversight
- Managed corporate documentation flow and regulatory processes

Executive Assistant to CEO
Zibrano Bureau LLC / Zibrano LLC | 2023–2024
- Acted as a strategic support partner to the CEO, managing executive operations and decision-making workflows
- Coordinated communication between departments, government authorities, and international partners
- Led preparation and negotiation of contracts (supply, leasing, cooperation agreements)
- Managed certification processes (ISO, CE, ETA), enabling entry into EU markets
- Oversaw procurement, logistics, and participation in international exhibitions
- Ensured execution control of internal orders, policies, and operational directives
- Managed high-level business correspondence and reporting

Administration & Logistics Manager
Siboll Alpin LLC | 2023–2024
- Managed supply chain coordination and inventory documentation (1C system)
- Conducted inventory audits and maintained financial documentation accuracy
- Coordinated logistics operations and client contract execution

Administrator / Operations Coordinator
MAIJA Beauty Network | 2019–2023
- Managed daily operations, procurement, and staff coordination
- Maintained client database and handled VIP client relations
- Resolved operational conflicts and ensured service quality

Government Specialist (Regional Administration)
Luhansk Regional State Administration | 2012–2014
- Drafted official orders, resolutions, and regulatory documents
- Coordinated executive-level operations for regional leadership
- Ensured compliance with legislative and administrative procedures

Legal Assistant
Cherepakhin & Partners Law Bureau | 2011–2012
- Represented clients in courts and government institutions
- Prepared legal documentation and supported litigation processes

CORE SKILLS
Executive Support • Operations Coordination • Government Relations • Contract Negotiation • Legal Compliance • Process Optimization • Procurement & Logistics • Certification (ISO, CE, ETA) • Documentation Control • International Communication • Risk Management

ACHIEVEMENTS
- Reduced executive workload by 40% through workflow optimization
- Decreased document processing time by 30% via system improvements
- Supported certification projects enabling entry into EU markets
- Reduced procurement costs by 10–12%
- Maintained error-free documentation during audits