Марта

Marta Viktarovich
Berlin, Germany | [открыть контакты](см. выше в блоке «контактная информация») | [открыть контакты](см. выше в блоке «контактная информация») | LinkedIn

PROFILE
Executive Assistant and Operations Manager with 10+ years of experience supporting C-level leaders and
driving operational excellence across international, fast-paced environments. Proven track record in full-cycle
event management, cross-functional coordination, and high-level executive support. Multilingual, discreet,
and highly adaptable — equally at home in tech startups, investment firms, and global agencies.

EXPERIENCE

Event & Operations Manager · Roosh — Investment & Venture Studio, Berlin, May 2024 – Present
- Planned and executed 10+ high-profile community events across Europe within first year, from concept to delivery
- Created and managed budgets from €5,000 to €25,000, ensuring cost efficiency and alignment with strategic goals
- Sourced, negotiated with, and onboard guest speakers, mentors, and industry experts
- Managed end-to-end logistics: venue, technical setup, catering, branding, and merchandise production
- Built and maintained relationships with speakers, participants, and partners across Europe
- Oversaw vendor coordination, timeline tracking, and contingency planning for each event
- Drafted event documentation, feedback surveys, and post-event reports for internal stakeholders
Executive Assistant · Reface — AI App (viral, 150M+ downloads), Kyiv / Remote, Jan 2021 – May 2024
-​ Supported 2 C-level executives simultaneously
-​ Managed complex, multi-timezone calendars, prioritizing strategic meetings, and optimizing schedules
-​ Monitored, organized, and responded to high-volume email inboxes
-​ Planned and coordinated travel across 20+ countries, including flights, accommodations, visas, and itineraries
-​ Led logistics for off-sites, retreats, corporate events, and speaking engagements
-​ Scheduled and coordinated meetings, prepared agendas, took notes, and created post-meeting summaries
-​ Conducted in-depth research and prepared strategic briefing materials to support executive decisions
-​ Prepared, edited, and proofread presentations, reports, and confidential documents
-​ Handled administrative operations: expense reports, vendor coordination, procurement, and invoicing
-​ Acted as the point of contact between executives and internal teams, clients, and external stakeholders
-​ Coordinated cross-functional projects and ensured clear communication between departments
-​ Anticipated needs, solved problems proactively, and maintained confidentiality at all times
Executive Assistant · Zorachka Inc — Smart Home Solutions, Nov 2018 – Jan 2021
-​ Managed executive calendar, scheduling meetings and events
-​ Handled executive communication, research, and email management
-​ Provided administrative support, including expense reporting and procurement
-​ Planned and coordinated global travel and managed full relocation for the executive and his family
-​ Oversaw personal errands, organized storage, handled repairs, made payments, and managed domestic staff
Personal Assistant · Beauty Line Distribution — Beauty Salon Chain, Jul 2015 – Nov 2018
-​ Coordinated daily schedules and meetings for efficient time management
-​ Provided comprehensive administrative support to the executives
-​ Conducted research and prepared reports to support decision-making processes
-​ Arranged travel logistics and itineraries to optimize business trips
-​ Facilitated communications between departments to enhance collaboration
-​ Managed domestic staff and recruited and onboarded new staff members
-​ Planned in-house and off-site events
Administrative Assistant & Front Desk Coordinator · Leo Burnett — Global Advertising Agency, Jun 2013 – Jul
2015
- Handled internal communication for 200+ employees and coordinated with 97 global offices
- Managed front desk operations, ensuring smooth daily workflow
- Coordinated appointments, meetings, and events for executives efficiently
- Maintained organized filing systems to support office documentation needs
- Assisted in budget tracking and expense reporting for office supplies
- Organized company events that enhanced employee engagement and morale

SKILLS & TOOLS

Executive Support & Communication Proven ability to manage complex calendars, coordinate travel, and tasks.
Skilled in organizing executive meetings, events, and overseeing daily business operations.
Tools: Slack, Zoom, Google Meet, Microsoft Teams, Gmail, LinkedIn

Project & Operations Management Excellent written and verbal communication skills, handling executive
correspondence, and liaising with teams across departments and external stakeholders. Experience building and
maintaining strong professional relationships with vendors, partners, and global offices. Community management.
Tools: Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), Google Workspace (Google Docs, Sheets, Slides,
and Calendar), Project Management Software (Notion, Asana, Trello, Jira, ClickUp)

Creativity & Analytical Skills Creative problem-solver with the ability to propose innovative solutions and optimize
processes. Skilled in analyzing data, conducting research, and preparing insightful reports for executive
decision-making. Capable of thinking strategically and applying creative approaches to both personal and business
projects.
Tools: Chat GPT, Claude, Google Trends, Miro Board, Microsoft PowerPoint, Keynote

LANGUAGES

Russian Native English Advanced (C1) Ukrainian Fluent German Conversational (B1) Belarusian Native

EDUCATION

Bachelor's Degree in International Law Belarusian Institute of Law, Minsk · 2009–2015