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Опыт работы

Executive/Personal Assistant to Business Owner HNWI

с 09.2023 по наст. время (2 года 6 месяцев)
Private Structure, Дистанційно (Приватні особи)

• Full organization of the executive’s business and personal agenda: calendar, emails, travel, and daily schedule management.
• Coordination of communication within the company, across departments, and between international assets.
• Legal and administrative support: incorporation of entities in Ukraine and abroad, analysis of foreign jurisdictions, opening of bank accounts and
payment systems (e.g., Payoneer).
• Handling of legal and notarial matters, both independently and through external partners.
• Basic financial management: invoice processing, expense tracking, payment control, and vendor coordination.
• Market research and analytical tasks — from supplier sourcing to property search and evaluation (short-term, long-term, and acquisition).
• Full travel support: flight booking, VIP airport services, accommodation, ground transportation, and leisure organization.
• HR assistance: sourcing candidates, preliminary interviews, and participation in hiring processes.
• Coordination of meetings and negotiations, including with high-profile clients and government representatives.
• Participation in business projects and calls, meeting documentation, and process tracking.
• Implementation of productivity tools and AI assistants (ChatGPT, Perplexity, Fireflies) into daily workflows.
• Structuring and optimization of communication and project spaces in Notion, Asana, Trello, and Slack.
• Tools: Google Workspace, Microsoft Office Suite, Notion, Asana, Trello, Slack, Fireflies, ChatGPT, Perplexity, AI automation tools.

Executive Assistant to the Board members

с 11.2021 по 10.2023 (2 года)
Metro Cash and Carry Ukraine, Київ (Роздрібна торгівля)

Board & Executive Support | Operations & Event Coordination
•Created and managed meeting timelines; prepared and distributed agendas, materials, notifications, and updates for board and executive-level meetings.
•Drafted, structured, and archived board minutes; maintained all governance documentation and ensured compliance.
•Handled mailings, reports, and presentations for the Chair and board members; ensured timely delivery and accuracy.
•Administered the annual conflict of interest disclosure process and generated reports for Board and Governance Committee review.
•Scheduled appointments, maintained travel calendars, and coordinated logistics for business travel and visa support for board members.
•Managed travel and expense reporting, including reimbursements via BAF/SAP systems.
•Coordinated high-profile events of up to 100 participants, including budget management and logistics.
•Oversaw full-cycle contractor negotiations and onboarding through competitive tender processes.
•Drafted, proofread, and finalized contractual documentation in coordination with legal advisors.
•Supported the transition to electronic document management systems (contract workflows, approvals, payments), including employee account setup.
•Implemented archival systems for document accounting and compliance.
•Maintained oversight of CEO-assigned tasks; delegated responsibilities when required to ensure efficient execution.
•Managed planning and budgeting processes, including forecasting payments to contractors and allocating event expenses.

Business/Personal assistant

с 02.2021 по 11.2021 (10 месяцев)
TGR Partners, Київ (Консалтинг, бухгалтерія, аудит)

Private Office & Executive Lifestyle Management:
•Coordinated the registration of legal entities abroad, including document preparation and liaison with local authorities.
•Actively participated in project teams across various initiatives, ensuring seamless communication and task execution.
•Conducted negotiations and managed relations with international partners and clients.
•Scheduled, coordinated, and followed up on internal and external meetings.
•Delivered high-touch 24/7 lifestyle concierge services, tailored to the personal and professional needs of the principal.
•Managed all aspects of travel arrangements, including complex itineraries, visas, and on-the-go support.
•Handled day-to-day personal requests and service coordination (residences, appointments, special arrangements).
•Oversaw personal financial matters: calculated and processed salary payments, managed private accounts and transactions.
•Executed confidential personal instructions and ensured absolute discretion in sensitive matters.

Executive Assistant

с 02.2020 по 02.2021 (1 год)
AIM PARTNERS, Київ (Консалтинг, бухгалтерія, аудит)

Executive Support & Operations Management:
•Managed the Owner’s calendar, including internal and external meetings with partners and stakeholders.
•Organized meetings, negotiations, and strategic sessions; ensured full logistical and operational support.
•Created and monitored task lists for cross-functional teams to ensure timely execution of assignments.
•Drafted and presented commercial proposals tailored to client and partner needs.
•Conducted negotiations with prospective partners and vendors.
•Performed market research and analytical reviews to support strategic decision-making.
•Drafted, edited, and coordinated contract approvals, including legal proofreading and signature control.
•Handled all aspects of office operations — from technical infrastructure to daily life support and procurement.
•Designed and prepared business presentations and visual materials.
•Translated and adapted business documentation (English–Russian–Ukrainian).
•Managed correspondence reception and distribution, ensuring proper routing and prioritization.
•Oversaw contractor relations, including onboarding, supervision, and quality control.
•Planned and executed internal corporate events and team gatherings

Executive Assistant to CFO

с 08.2017 по 11.2019 (2 года 4 месяца)
Метінвест, Київ (Металургійна промисловість, металообробка)

•Organized and maintained the CFO's and colleagues’ schedules; coordinated high-level meetings and negotiations with CEOs of holdings, subsidiaries, and government officials.
•Managed incoming correspondence (email, phone calls, official letters) and ensured competent and timely routing.
•Prepared high-quality presentation materials and executive documentation.
•Facilitated full-cycle communication and support for key partners and clients.
•Provided on-site assistance during executive meetings and negotiations.
•Arranged and supported domestic and international business trips for C-level executives, HR business partner, and department heads.
•Monitored task execution across the Directorate; ensured timely follow-ups on assignments from the CFO.
•Maintained direct collaboration with the entire Financial Department (50+ employees).
•Operated within the SAP (ECP) system: registered and approved business trips, initiated contract workflows, and monitored service payment processes.
•Proofread and edited contracts in compliance with legal and regulatory requirements across multiple service categories.
•Provided full administrative and documentary support for business travel, including expense reporting in accordance with labor law standards.
•Planned monthly financial department budgets and managed the annual executive budget.
•Oversaw timesheet accuracy for salary and advance payment calculations within the Financial Directorate.
•Participated in the company’s annual KPI evaluation cycle and contributed to the setting of new strategic goals.

Образование

ДВНЗ КНУ

Менеджмент ЗЕД, Кривий Ріг
Высшее, с 2009 по 2014 (5 лет)

Знания и навыки

• Комунікабельність
• Оперативність
• Ведення документації
• Грамотна мова
• Продуктивність
• Відповідальність
• AI-інструменти
• Google Tools
• MS Office
• Asana
• Slack
• Notion
• Trello
• SAP ERP
• Організованість
• Travel management
• Task management
• Business Process Management

Знание языков

• Английский — продвинутый
• Украинский — свободно

Дополнительная информация

Operations skills:

*Introduction of archival accounting of documents
*Participation in the implementation of work in the SAP system (training / adaptation of employees), in the field of contractual documentation and travel
*Negotiations with contractors: establishment of companies through the tender process- proofreading and formation of contractual documentation, making adjustments (in agreement with lawyers)
*Transfer of the company to electronic document management (contract / approval / payment to the contractor), creation of electronic cabinets for employees, incl.
*Interaction with banks to create payroll projects
*Search and selection / adaptation of personnel according to specified criteria
*Opening of legal entities abroad-control of assigned tasks from the CEO, delegation if necessary
*Planning and budgeting (payments to contractors / upcoming events)