Project Assistant, Office Manager

Requirements:

• University degree;
• At least 2 years of experience as a project coordinator, assistant, office manager or translator/interpreter — preferably in international projects, engineering or construction companies, or donor-funded programmes;
• Fluent English and native Ukrainian; confident consecutive interpretation English/Ukrainian during meetings and in correspondence;
• Understanding of technical terminology (water supply, design, construction) or the ability to pick it up quickly;
• Proficient user of MS Office (Word, Excel, PowerPoint), Teams and SharePoint; accurate document control and file management;
• Attention to detail, self-organisation, ability to work remotely with an international team across time zones;
• Preferably residing in Kyiv.

Would be an advantage:

• Experience in water supply, wastewater, design or construction projects;
• Engineering background, ability to read drawings

Responsibilities:

• Document control: registration of incoming/outgoing correspondence, SharePoint file structure, document version control;
• Preparation and formatting of letters, minutes of meetings, presentations and reports using company templates;
• Coordination of the expert team: organising meetings, calendar management, deadline reminders, collection of inputs;
• Consecutive interpretation English/Ukrainian during online meetings with the client and experts;
• Translation and proofreading of documents, letters and minutes; checking machine translations of technical documentation;
• Liaison with the client, subcontractors and partners; collection and organisation of input data, drawings and certificates;
• Administrative support to the country office: expert contracts and timesheets, invoices, business travel, procurement of minor equipment and services;
• Other tasks assigned by the Project Manager and the Country Representative.

Working conditions:

• Full-time, remote and office-based; working hours aligned with Central European Time;
• Service contract with a SUEZ Group company;
• Market-level remuneration depending on experience and qualifications.