Personal assistant to CEO

Personal Assistant to the CEO (remote, Ukraine, with business travel in Europe)

• Company: oHallo, Copenhagen, Denmark (ohallo.ai)
• Reports to: CEO
• Location: Remote from Ukraine, with 8−10 business trips per year
• Employment: Full-time

About the role

You will help our CEO stay organised: managing his schedule, keeping track of his emails, planning his travel and taking care of practical tasks so he can focus on customers and the business. Most of the work is done remotely from Ukraine during Central European working hours.

Several times a year you will join the CEO on business trips to meet clients and partners in cities such as London, Paris, Berlin and Copenhagen. On these trips you help with the logistics, organise client meetings and business dinners, attend them as part of the oHallo team, and write short notes afterwards. All travel is booked and paid by the company and the full itinerary is shared with you in advance.

You will learn how an international technology company works from the inside, and we will show you our tools and ways of working from day one.

What you will do

Daily support

• Keep the CEO’s calendar up to date and move meetings when plans change
• Find meeting times that work for people in different countries
• Go through his inbox, sort what is important and draft simple replies
• Prepare short notes about companies before his meetings

Business travel and client meetings

• Book flights, hotels and local transport
• Find and book restaurants for business dinners
• Attend client meetings and dinners, welcome guests and take notes
• Collect receipts and keep track of travel expenses

Practical tasks

• Book appointments and arrange service providers for the CEO’s home in Copenhagen
• Make sure his work and personal calendars do not overlap

What we are looking for

Must have

• Good spoken and written English
• A valid biometric passport and the ability to travel outside Ukraine
• Availability during Central European working hours

Good to have

• You are organised and like finishing what you start
• You feel comfortable meeting new people
• You can be trusted with confidential information
• You use digital tools and are curious about AI

Previous experience as an assistant is welcome but not required. Whether this is your next step or your first job in an international company, we would like to hear from you.

What we offer

• 50.000 — 70.000 per month
• All business travel costs paid by the company (flights, hotel, meals and transport)
• A written contract with clearly defined duties and working hours
• A paid trial period of 4 weeks at the full rate
• Remote work from anywhere in Ukraine
• Direct work with the founder of a growing international technology company

About oHallo

oHallo is a technology company building an AI-native customer experience platform. Our software uses AI agents to handle customer operations for large companies in Scandinavia and Europe. We are a growing team, and this is a new role created to support our CEO as the company expands to new markets.

How to apply

1. Apply today
2. A 15-minute introductory recruitment call
3. A video interview with out CEO name
4. A short practical task
5. Paid trial period

We will never ask you to pay any fee, share bank card details, or travel before you have signed a contract.

https://ohallo.ai/