Contact information

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You can get this candidate's contact information from https://www.work.ua/resumes/5525464

Work experience

Administrative assistant

from 06.2022 to now (1 year 11 months)
Directorate General for European Civil Protection and Humanitarian aid Operations, Киев (Humanitarian aid)

Support in preparation of contracts including all supporting documents and maintain various records;
· Assisting in managing administration and finance operational tasks, as appropriate;
· Following-up staff planning table (staff annual leave, sickness, unjustified absences, training) and preparing monthly reports;
· Following-up all protocol issues (visa request, travel permits, stay permits, car registration, etc.) in liaison with the EU Delegation;
· Backing-up the administration support in case of absence with respect to basic financial and human resources tasks.
· Following and registering incoming correspondence and communications from the team members, giving for signature and/or information to the EU Delegation;
· Creating and maintaining the filing and reference systems in conformity with the
criteria applicable under various procedures;
· Ensuring efficient and effective internal and external communication;
· Providing assistance with respect to scheduling of meetings;
· Identifying complex, urgent or sensitive information for special treatment;
· Briefing and training new staff, giving guidance to other secretaries on office
procedures and coordinating the secretarial services of the office.
· Playing the focal role for the mission of all staff and leave requests;
· Facilitating travel arrangements for both the national and expatriate staff of the
office by assisting in preparing all travel arrangements, travel requests, and
assists in the preparation of security clearances;
· Arranging hotel accommodation and other mission needs for visitors;
· Maintaining field trips schedule for DG ECHO staff working in the country/region;
· Organising and maintaining filing system for the secretarial related files;
· Translating and interpreting, as appropriate.

Executive assistant

from 10.2020 to 02.2022 (1 year 4 months)
Everad, Киев (Marketing, advertising, and PR)

-Maintaining and organising balanced working and personal schedule for CEO, meetings, calls, health check ups, restaurants, social events, etc;
-Drafting and forming necessary documents for business meetings, researches and analytics on demand;
-Fulfilling work and personal requests;
-Preparing and organising business trips, organising transports within Ukraine and abroad (transfers, rent), hotels booking, ordering tickets, etc.;
-Preparation and drawing up of necessary documents for visa obtaining;
-Control over agreements and directions of the CEO with subordinates.
-Coordination and feedback with top management upon CEO’s vision and it’s implementation
-Communication on CEO’s behalf with different authorities.
-Budgeting and reporting on spends
-Control and supervision over personal staff, such as driver, bodyguard, housemaid.

Project manager

from 06.2019 to 09.2020 (1 year 3 months)
uWatch, Киев (Cybersport)

•Communication on the client side, determine and define project scope and objectives;
•Predict resources needed to reach objectives and manage resources in an effective and efficient manner;
•Prepare budget based on scope of work and resource requirements;
•Track project costs in order to meet budget;
•Develop and manage a detailed project roadmap and work plan;
•Provide project updates on a consistent basis to various stakeholders about strategy, adjustments, and progress;
•Manage contracts with vendors and suppliers by assigning tasks and communicating expected deliverables;
•Utilize industry best practices, techniques, and standards throughout entire project execution;
•Monitor progress and make adjustments as needed;
•Measure project performance to identify areas for improvement;
•Work on team motivation, mood and atmosphere monitoring;

Presales administrator

from 06.2017 to 06.2019 (2 years)
Люксофт Украина, Киев (IT)

Controlling the up to date fulfillment of project realization terms and conditions;
•Pipeline maintenance and reporting;
•Presales Governance process management;
•Work on content and organization of workshops and clientvisits
•Constant work in Luxoft internal systems: capturing data, submitting, reporting, control of workflow etc.
•Constant communication with UK team on active projects;
•Starting/maintaining/closing FBUs, Fin/SE/Billing projects;
•Business trips processing in Corp systems and reporting on completed trips;
•Corporate cards reporting;
•External services tracking: ordering, updating or cancelling external services for resources on billable projects; monthly invoices tracking and processing payments on time;
•Providing feedbacks to internal departments and LOBs;

Education

Таврический Национальный Университет им. Вернадского

Иностранной филологии, Симферополь
Higher, from 2002 to 2007 (4 years 9 months)

Additional education and certificates

Luxoft training center, 3 levels of PM

2019, 3 weeks

Luxoft training center, Key aspects of PM

2018, 3 days

Luxoft training center, Introduction to Software development technologies course

2017, 3 days

Knowledge and skills

Language proficiencies

• English — advanced
• French — average
• Ukrainian — fluent
• Russian — fluent

Additional information

10+ years of professional experience in operations and management. Well-organized and proactive person, result orientated and attentive to details, able to coordinate and complete multiple projects, easy-going and stress resistant