Personal Assistant to CEO (London)

UTEC Group runs international logistics operations that have been evolving for more than 18 years. We operate across Europe, the UK, China, Hong Kong, and Poland, supporting clients in over 30 countries worldwide.

At UTEC, logistics means real responsibility — complex routes, strict timelines, and high expectations. Alongside operations, we build digital products and practical solutions driven by everyday business needs. People join UTEC to work close to decision-making, see the impact of their work, and be part of a team that values ownership and results.

UTEC Group includes several brands:

• UTEC Logistics — international freight forwarding and logistics (air, sea, road, rail)
• EasyGet — a digital product within the group, currently evolving into a SaaS model
• Flylights and China Expert — specialised solutions supporting global trade and cross-border operations

About the Role

We are looking for a Personal Assistant to the CEO to support our UK operations based in London. This is a key role requiring strong organisational skills, reliability, and the ability to work in a fast-paced business environment. Please note: this position may involve irregular working hours, shifting priorities, and a high level of responsibility.

Key Responsibilities

• Plan and manage the CEO’s daily schedule to ensure all meetings and commitments are efficiently coordinated
• Organise business travel: book hotels, arrange transfers, and provide full travel support
• Provide office administration support for the London office
• Conduct information research and prepare summaries and materials
• Organise and coordinate meetings, calls, and business events
• Take meeting minutes, prepare documentation, and work with business correspondence
• Communicate and negotiate with vendors and service providers

Requirements

• Proven experience as a Personal Assistant or Executive Assistant
• Highly organised, structured, and detail-oriented
• Ability to work under pressure and remain calm in stressful situations
• High level of English proficiency (Upper-Intermediate or higher)
• Strong planning and prioritisation skills
• Experience of working effectively with vendors and partners
• Professional communication skills and discretion

We Offer

• Full-time role in an international company
• Exposure to a dynamic business environment
• Opportunity to work closely with senior leadership
• Office-based position in London
• Opportunities to learn, absorb experience and grow within Utec and its roles