Project Manager

Job Title: Project Manager

Duty Station: Kyiv, with frequent travel to the field (Kharkiv and Sumy Oblasts)

Expected starting date: September 2025

Expected end date: 12 months

Reporting Line: Senior Programme Manager

Scope of the Position:

The Project Manager is responsible for initiating, planning, executing, controlling and closing a project. To do this, the project manager must coordinate the staff that is involved or work in the project.

Key Responsibilities and Duties:

• Project Management: Ensure timely and effective implementation of project activities in line with the approved documentation; monitor progress and adjust activities as needed in coordination with the Senior Programme Manager.
• Coordination and Partnerships: Coordinate with CUAMM (lead agency), project partners, and other stakeholders; draft MoUs and ensure alignment with legal and operational frameworks; foster synergies with other CESVI projects in the area.
• Financial and Administrative Oversight: Supervise project financial management, procurement, and cost allocation, in collaboration with the local administrator and HQ accountants; ensure proper documentation and compliance with procedures.
• Donor Relations and Reporting: Contribute to donor relations in coordination with the Senior Programme Manager; ensure timely drafting and submission of narrative and financial reports through HQ.
• Human Resources Management: Coordinate CESVI staff of the project; oversee recruitment, training, task assignment, and performance in compliance with HR Policy and Code of Conduct.
• Safeguarding Compliance: Ensure the implementation of CESVI safeguarding policies (Child Protection, PSEA, Adults at Risk); carry out risk assessments; establish complaint and feedback mechanisms; promote staff and community awareness on safeguarding.
• Security Management: Ensure compliance with CESVI’s Security Plan and engage in local security coordination; guarantee the protection and preparedness of project documentation and operations in case of emergency.
• Strategic Support and Representation: Support field strategy development and needs assessments; participate in sectoral coordination mechanisms; contribute to donor engagement and promote CESVI’s visibility in coordination with Senior Programme Manager and HQ.

Qualifications:

• University or post-graduate degree in Social Work, Humanitarian Affairs, International Development, or a related field.

Professional experience:

• Minimum 3 years of experience in the humanitarian sector, including project management and coordination in MHPSS and/or Protection programs.
• Familiarity with donor requirements, particularly AICS, and ability to draft project proposals and narrative reports.
• Demonstrated experience in designing and implementing MHPSS interventions, including capacity building, community-based approaches, and integration of MHPSS within multi-sectoral responses.
• Proven ability to manage partnerships with local organizations and coordinate with protection clusters or inter-agency mechanisms.
• Experience in conducting needs assessments, developing complaints/feedback mechanisms, and ensuring safeguarding compliance.

Skills and Competences:

• Proven ability to manage partnerships with local organizations and coordinate with protection clusters or inter-agency mechanisms.
• Experience in conducting needs assessments, developing complaints/feedback mechanisms, and ensuring safeguarding compliance.
• Fluency in English and Ukrainian (written and spoken); strong writing, reading, and speaking skills in English required.
• Strong understanding of Protection principles, GBV, Child Protection, PSEA, and rights-based approaches in humanitarian contexts.
• Able to work under pressure in a potentially dangerous environment.
• Readiness for regular business trips in the Kharkiv or other regions based on the accessibility and safety conditions in the area.
• Excellent communication and interpersonal skills.
• Excellent Microsoft Office skills.
• Ability to manage and prioritize a varied workload and work to deadlines.
• Ability to work in a team.
• Flexible and with positive attitude.

Application Process:

Interested applicants for the position should send a CV and motivation letter in English to [відгукнутися]

Closing Date: 13 August 2025

SAFEGUARDING

CESVI has a zero-tolerance approach to any harm to, or exploitation of, a child or a vulnerable adult by any of our staff, related persons or partners.

CESVI’s commitment to being a safe organization begins with the staff recruitment process which includes meticulous checks, such as criminal records, and disclosure of previous convictions, to ensure children and vulnerable people are safeguarded and abuse is prevented. Safeguarding checks are part of the selection process performance.