Executive Personal Assistant for CEO

Type of employment: Full-Time Type of work: Hybrid (please be ready to work in the office and remotely)

The ideal candidate will have one of the following locations: Lutsk or Lviv

We are looking for a highly organized, proactive, and reliable Personal Executive Assistant to support the CEO in managing day-to-day operations, communication, and strategic priorities. This role requires excellent communication skills, a high level of discretion, and the ability to handle multiple tasks with professionalism and attention to detail.

You will act as a trusted partner to the CEO, helping to manage their schedule, correspondence, and coordination with both internal teams and external stakeholders.

Key Responsibilities

• Manage and prioritize the CEO’s daily schedule, meetings, and appointments.
• Handle correspondence on behalf of the CEO (emails, messages).
• Anticipate the CEO’s needs, ensuring he has the resources for effective decision-making.
• Coordinate travel arrangements, itineraries, and logistics for business trips.
• Assist in managing confidential and sensitive information with integrity.
• Support the CEO in communication with partners, clients, and company teams.
• Keep track of key deadlines, follow-ups, and priorities.
• Help with planing and organizing company events, executive meetings, and internal calls.
• Handle administrative tasks efficiently and proactively suggest process improvements.
• Act as a key liaison between the CEO and senior leaders, clients, and stakeholders
• Prepare reports, presentations, and other documents as required
• Assist in the coordination of key projects and initiatives
• Add leverage to our social media posting and management to improve the CEO’s brand awareness.

Requirements

• 3−5+ years of experience as an Executive or Personal Assistant (preferably supporting C-level executives).
• Excellent written and spoken English (upper-intermediate or higher).
• Knowledge of business etiquette and corporate communication standards.
• Strong organizational and multitasking skills.
• Proficiency with tools like Google Workspace, Microsoft Office, Slack, Outlookor similar.
• High level of discretion and professionalism in handling confidential information.
• Ability to work independently and take ownership of tasks.
• Strong attention to detail and problem-solving mindset.

We offer:

• Medical insurance plan
• 24 work-days of paid vacations
• Sick leave (100% of coverage)
• High-growth, collaborative environment with inclusive teams
• Competitive compensation
• Home office setup support
• Continuous learning and development opportunities