Executive Assistant

About the Role:

We are looking for a highly organized and proactive Executive Assistant to support a senior executive with day-to-day coordination, planning, and operational tasks.

This role goes beyond classic administrative support and focuses on creating structure, clarity, and reliability across schedules, travel, documentation, and ongoing coordination with internal and external stakeholders. The Executive Assistant will act as a trusted partner, ensuring the smooth execution of daily activities and freeing the executive from operational and organizational overhead. The role includes a mixed scope of responsibilities, with approximately 70% focused on Personal and 30% supporting Business-related coordination and administrative activities.

The ideal candidate is detail-oriented, calm under pressure, and comfortable working independently while managing multiple priorities in a dynamic environment.

Responsibilities:

• Executive & Personal Coordination: Managing calendars, meetings, travel schedules, and key documents, including renewals and deadlines;
• Travel Coordination: Planning and coordinating business and personal travel, including flights, accommodation, transfers, visas, and interaction with concierge services;
• Administrative Support: Handling correspondence, documentation, file organization, and day-to-day administrative tasks;
• Expense & Payment Tracking: Monitoring expenses, subscriptions, and recurring payments;
• Process & Organization: Maintaining structured records, checklists, and task-tracking systems to ensure nothing is missed.

Requirements:

• 1,5+ years of experience as an Executive Assistant, Personal Assistant, or a similar role supporting senior executives;
• Strong organizational and time-management skills, with high attention to detail;
• Ability to work independently, prioritize tasks, and proactively solve problems;
• Excellent communication skills and professional discretion;
• Ability to handle changing priorities while remaining calm and structured;
• Fluent English, both written and spoken. Additional languages are plus.

Working Conditions:

• Hybrid/remote work format: availability between 08:00 and 11:00 (EET) for coordination and communication;
• Flexible, task-oriented schedule outside of core availability hours.

What We Offer:

• Career growth prospects within an ambitious and evolving organization;
• Collaboration with a professional, motivated, and passionate team;
• Competitive compensation aligned with your experience, skills, and expertise.

Apply

If you believe this role is a good fit for you, please send your CV along with a short note about your experience and why you are interested in this position.