Logistics Assistant, Driver

Logistics Assistant/Driver

Terre des hommes is looking for a proactive, energetic, and organised Logistics Assistant/Driver, to join its team based in Kyiv, Ukraine (with the possibility of traveling between local offices), to support in the implementation of its projects. If you are looking for a meaningful job that will make a lasting impact on the lives of children, we want to meet you.

Start dateas soon as possible

Contract 6 months (with possibility of extension)

Probation period 3 months

Location Kyiv, Ukraine (with the possibility of traveling between local offices)

Deadline for applications: Recruitment will be ongoing until the position is occupied

WHAT WE DO, IN EUROPE AND UKRAINE

Terre des hommes (Tdh) is the leading Swiss organisation for children’s aid. Since 1960, Tdh has helped build a better future for children and youth, especially those most exposed to risks, making an impact with innovative and sustainable solutions. Active in more than 30 countries, Tdh works with its own teams and/or local and international partners to develop and implement field projects which significantly improve the daily lives of over four million children and members of their communities every year, with a focus on mother and child health, migration, and access to justice for children.

In Europe, Tdh strives to ensure the full realisation of children’s rights, equally and without discrimination. We are present in Albania, Kosovo, Moldova, Romania, Ukraine, Hungary, and Greece, while together with partners, we reach children in other 14 European countries.

In Ukraine, Tdh has worked through partnerships since 2009 and legally established its offices in 2014. Since 2015, Tdh has been providing various services to children, youth and their families in the conflict affected area, with a strong focus on psychosocial support.

For more information, please check https://www.tdh.ch/en ;https://tdh-ukraine.org/en ; www.facebook.com/TdhUkraine/

MAIN RESPONSIBILITIES

Logistics & Procurement Support

• Support procurement processes in line with Tdh guidelines.
• Collect quotations, assist with CBAs, and prepare procurement documentation.
• Follow up with suppliers and support long-term agreements for recurring purchases.
• Collect invoices and delivery documents and submit them to the Logistics Officer.
• Conduct basic market assessments for commonly used supplies.

Fleet Management & Driving (1 Vehicle)

• Manage and drive the Kyiv office vehicle.
• Ensure the vehicle has valid documentation (insurance, registration, inspection). encompassing local regulations.
• Perform daily vehicle checks and ensure regular servicing and maintenance.
• Manage travel requests, trip planning, and staff movement.
• Maintain vehicle logbooks and monitor fuel consumption.
• Ensure safe and secure parking of the vehicle at all times.

Stock & Asset Management

• Receive, check, store, and issue goods in line with approved procedures.
• Maintain accurate stock and inventory records. Report discrepancies.
• Ensure proper storage, FIFO/FEFO, and storage safety.
• Support loading, unloading, and movement of supplies and equipment, including manual handling of items weighing up to approximately 20 pounds (9 kg) when required.

Other Duties

• Support small local purchases and monthly logistics reporting.
• Support the overall functioning of the Kyiv office by coordinating timely maintenance and minor repairs of office premises, equipment, and utilities.
• Liaise with service providers, landlords, and technicians as needed and follow up on maintenance requests.
• Ensure office facilities are safe, functional, and adequately supplied.
• Assist with asset inventories, guesthouse support, and document/item delivery.
• Perform other tasks as assigned by the Logistics Officer & Logistics Manager.

YOUR PROFILE

• Diploma/Bachelor's in Logistics, Supply Chain, Business, or related field (preferred).
• Valid driving license
• At least 1 year' experience in Supply Chain. International NGO experience is an added advantage.
• Excellent spoken and technical writing ability in English & Ukranian, including report writing.
• Good knowledge of Ukrainian Laws.
• Excellent organizational skills and ability to prioritize;
• Proficient in MS Office, especially Excel (data entry, stock tracking sheets, formulas, pivot tables basic level).
• Demonstrated ability to work in multicultural, multidisciplinary environment.

TO APPLY:

Qualified applicants are encouraged to submit their application (CV and motivation in English) to [відгукнутися]. Please indicate in the subject of the email the position «Logistics Assistant/Driver».

Child Safeguarding Policy:

To commit to respect Tdh Risk Management Policies including Child Safeguarding Policy, Safety and Security Policy and Anti-Fraud/Corruption Policy, Whistle Blowing Policy.

GDPR compliance:

By sending the application the candidate gives the consent for the personal data processing for recruitment processes solely.

Only those candidates that are short-listed for interviews will be notified.

We encourage qualified candidates to submit resumes as soon as possible, as applications will be considered on a rolling basis.

Tdh is an equal opportunity employer and does not discriminate in its selection and employment practices based on race, colour, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.