Finance Officer

Organization Background

Founded in 2011, the International NGO Safety Organization (INSO) is an international non-governmental organization that supports humanitarian aid workers by establishing safety coordination platforms in insecure contexts. INSO provides registered NGOs with a range of free services, including real-time incident tracking, analytical reports, safety-related data and mapping, crisis management support, staff orientations and training.

INSO provides daily support to more than 1,000 NGOs operating in 18 of the world’s most insecure countries.

INSO is headquartered in The Hague, Netherlands, the international city of peace and justice.

INSO Ukraine

INSO Ukraine opened in 2015. Since the full-scale Russian invasion in February 2022, it has rapidly expanded to a complete platform serving the needs of NGOs in a fast-evolving conflict. Currently, more than 240 national and international NGOs receive INSO services, in both Ukrainian and English, including information, analysis and advice through a wide range of written products, meetings and briefings, tailored assessments, crisis support, and a broad range of training courses. Our country office is in Kyiv, supported by field offices in Dnipro and Odesa.

The scale and intensity of the conflict in Ukraine continues to pose significant humanitarian safety challenges, particularly around heavily-contested frontline areas where the humanitarian footprint has expanded since 2023. As part of INSO Ukraine, you will play a key role in supporting NGOs and helping aid reach people in need in a safer manner, while at the same time being part of a vibrant and growing humanitarian community bringing together experiences from across the globe.

INSO is now seeking an experienced professional to join our team as a Finance Officer.

Job Summary

MAIN DUTIES AND RESPONSIBILITIES

• Receive the monthly accounting journals in EXCEL from the Finance Assistant and field offices; reconcile entries with supporting documentation.
• Ensure entries have been properly coded and allocated for direct import to SUNSYSTEM; prepare journal entries to offset prepayment, intercompany and payroll accounts.
• Oversee daily bank and cash transactions. Ensure suppliers are paid in accordance with a valid contract or a purchase order.
• Interact with an external accounting firm (or in-house accountant) and coordinate payroll and tax calculations, preparation and submission of tax and other government-required reporting Ensure payments of local taxes and payroll are reconciled monthly.
• Ensure adequate controls on cash management are in place; confirm cash counts and bank reconciliation are routinely performed and witnessed.
• Monitors open advances and deposits in the balance sheet and recoup ageing amounts.
• Maintain a secure filing system of the original accounting documentation.
• Act as a point of contact of field offices for finance queries and provide financial support to team members.
• Undertake specific tasks on internal controls as they have been assigned by the Finance Manager.
• Prepare reports on budget v. actual.
• Train staff on financial functions; deliver orientation to field offices
• Substitute the Finance Manager functions in case of absence or vacancy.

PERSON SPECIFICATION

Knowledge, Skills and Experience

Essential:

• Minimum 3 years of relevant finance work experience
• A degree in finance, accounting, or relevant field
• Experience with financial software systems and proficiency in Microsoft Office
• High attention to detail
• Ability to process large amounts of data
• In depth knowledge of financial regulations and account processes
• Ability to handle budgets
• Good English language skills, both written and verbal
• Ukrainian nationality
• Time management skills
• Ability to supervise and direct

Nice to Have:

• Donor/contract management experience and donor policy knowledge (preferably ECHO, SDC, SIDA)
• Previous experience working for a NGO
• Experience with SUNSYSTEM financial software
• Experience with BAS accounting software

Personal Attributes

• Ability to excel in a multicultural work environment.
• Ability to identify issues and participate in resolving issues/problems.
• Strong work ethic and capacity to take responsibility for their actions.
• Be able to work under pressure.
• Commitment to humanitarian principles and values.
• Confidentiality, integrity, and a sense of conflict-of-interest prevention.

INSO’s Safeguarding Policy

INSO is fully committed to the safe recruitment, selection and vetting of all potential new staff, trustees, and volunteers, and we will ensure rigorous compliance with our Code of Conduct and Safeguarding policy throughout the recruitment process.

Terms & Conditions

Official Employment Contract with a 3-month probationary period with an expected starting date 1 April 2026, UAH 73 000 Gross salary, with 13th salary (prorated).

How to apply

Please send the following to [відгукнутися] and reference «Finance Officer, Kyiv» in the subject line of the email before 15 March 2026. The following documents should be in PDF format and in English:

• Cover Letter specifying how you meet the mandatory requirements, any preferred characteristics, your motivation for applying, and what you hope to bring to INSO.
• Updated CV.

Please do not send any additional information. Only shortlisted candidates will be contacted.