Finance Assistant

Organization Background

Founded in 2011, the International NGO Safety Organization (INSO) is an international non-governmental organization that supports humanitarian aid workers by establishing safety coordination platforms in insecure contexts. INSO provides registered NGOs with a range of free services, including real-time incident tracking, analytical reports, safety-related data and mapping, crisis management support, staff orientations and training.

INSO provides daily support to more than 1,000 NGOs operating in 18 of the world’s most insecure countries.

INSO is headquartered in The Hague, Netherlands, the international city of peace and justice.

INSO Ukraine

INSO Ukraine opened in 2015. Since the full-scale Russian invasion in February 2022, it has rapidly expanded to a complete platform serving the needs of NGOs in a fast-evolving conflict. Currently, more than 240 national and international NGOs receive INSO services, in both Ukrainian and English, including information, analysis and advice through a wide range of written products, meetings and briefings, tailored assessments, crisis support, and a broad range of training courses. Our country office is in Kyiv, supported by field offices in Dnipro and Odesa.

The scale and intensity of the conflict in Ukraine continues to pose significant humanitarian safety challenges, particularly around heavily-contested frontline areas where the humanitarian footprint has expanded since 2023. As part of INSO Ukraine, you will play a key role in supporting NGOs and helping aid reach people in need in a safer manner, while at the same time being part of a vibrant and growing humanitarian community bringing together experiences from across the globe.

INSO is now seeking an experienced professional to join our team as a Finance Assistant.

Job Summary

MAIN DUTIES AND RESPONSIBILITIES

• Facilitate timely payments. Ensure, when preparing payment, the completeness of supporting documents. Prepare bank wire transfers and remit for signatures. File electronic copies of proofs of payment with the invoices and other supporting documents in chronological order. Deal with local banks. Submit and collect documents from local banks.
• Issue advances to personnel as authorized. Set a proper record system for the sums advanced. Track efficiently the open amounts. Collect the supporting documents to close all outstanding advances before the month-end.
• Record daily transactions in EXCEL bankbooks. Timely submit the books and documents to the Finance Officer for the month-end review.
• Follow the security protocols with respect to cash management. Perform bank reconciliations as scheduled.
• Assist to maintain a secure filing system of the financial documentation. Perform the translation, photocopy, and scanning works of the Finance department. Perform other duties as required by the line manager.

PERSON SPECIFICATION

Knowledge, Skills and Experience

Essential:

• Professional education
• Minimum 2 years of relevant work experience
• Knowledge of bookkeeping
• Detail-oriented
• Good English language skills, both written and verbal
• Proficiency in Microsoft Office

INSO’s Safeguarding Policy

INSO is fully committed to the safe recruitment, selection and vetting of all potential new staff, trustees, and volunteers, and we will ensure rigorous compliance with our Code of Conduct and Safeguarding policy throughout the recruitment process.

Terms & Conditions

Official Employment Contract with a 3-month probationary period with an expected starting date 13 April 2026, UAH 52 000 Gross salary, 13th salary.

How to apply

Please send the following to [відгукнутися] and reference «Finance Assistant, Kyiv» in the subject line of the email before 19 March 2026. The following documents should be in PDF format and in English:

• Cover Letter specifying how you meet the mandatory requirements, any preferred characteristics, your motivation for applying, and what you hope to bring to INSO.
• Updated CV.

Please do not send any additional information. Only shortlisted candidates will be contacted.