Operations Coordinator

Requirements:

• Fluent English and Russian (spoken and written)
• Ability to work California hours (this is a night shift for most locations — not suitable for everyone)
• Strong communication skills — you must be comfortable talking to clients
• Critical thinking and problem-solving mindset (not just task execution)
• Ability to learn fast and work independently
• High level of responsibility and attention to detail
• Ability to manage multiple tasks and priorities without constant supervision
• Experience with Google Docs, Google Sheets / Excel
• Ability to use AI tools (ChatGPT) effectively
• Stable high-speed internet
• Laptop (15» or larger, macOS or Windows)
• Headset for calls — clear communication is required
• Quiet working environment (no background noise during calls)

Work conditions:

• Fully remote position
• Working hours: 7:30 AM — 4:30 PM (California Time, PST)
• 9-hour workday including a 30-minute break
• This role requires working during night hours (depending on your location)
• Direct communication with the company owner
• Fast-growing U.S.-based service company
• Starting salary: $700-$1,000, depending on your qualifications
• Compensation growth based on performance, initiative, and results
• Real opportunity to grow into Operations Manager / higher-level roles
• Potential long-term compensation growth up to $5,000/month

Responsibilities:

This is not a basic assistant role. You will be involved in real business operations.

• Execute tasks and instructions from the manager
• Communicate with clients (calls, messages, emails)
• Clarify details, follow up, and gather missing information
• Prepare and organize documents and contracts
• Assist in drafting agreements under supervision
• Review documents for accuracy and basic legal consistency
• Maintain and structure internal company data
• Assist with scheduling operators and technicians
• Collect and organize reports on completed jobs
• Support and coordinate internal processes
• Create 1 social media post daily
• Assist with basic website updates
• Use AI tools (ChatGPT) to support and optimize tasks

Important:

We are looking for someone who wants to grow with the company, not just complete tasks.

If you are looking for a passive job, this role is not for you.