Вікторія

Victoria Grytsyshyn

Details:
6/3 Naberezhna St., Vyshhorod, Kyiv Region.
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Profile:
Experienced and skilled Head of HR with 13 years of success in providing strategic and operational leadership in human resource management. Specializing in developing and implementing HR strategies for performance evaluation, staffing, training, benefits, and professional development. Proven ability to recognize risks, oversee HR initiatives, systems, and policies, and ensure compliance with local labor laws and international standards.
Extensive experience in the NGO sector, managing HR operations in humanitarian organizations. Skilled in navigating complex environments, ensuring adherence to donor requirements, and building HR policies aligned with organizational missions. Strong expertise in fostering positive workplace culture, leading diverse teams, and supporting employee well-being in dynamic and high-pressure contexts.
EMPLOYMENT HISTORY:

Polish Humanitarian Action (PAH)
Country HR Manager
November 2024 – March 2025
I started in this role in November 2024, after previously serving as an HR Legal Coordinator since August 2024. In my position as Country HR Manager, I was responsible for leading the HR and Administration functions, ensuring compliance with internal policies, donor requirements, and local labor laws. I played a key role in the Senior Management Team (SMT), providing strategic HR leadership to support program implementation and organizational growth in Ukraine.
Duties:
Strategic Leadership and SMT Role
- Actively participated in the Senior Management Team, providing strategic input and HR advisory support for the country program.
- Managed HR and Administration to support current and future programs in alignment with PAH policies and best practices.
- Provided leadership for internal support systems to facilitate effective program development and implementation.
- Conducted regular field visits to guide and coach local managers, ensuring HR and Admin policies aligned with PAH’s strategic direction.
- Oversaw the Risk Register and ensured operational compliance with internal procedures, donor requirements, and labor regulations.
- Led and managed the HR and Admin team, fostering an environment of professional growth and acc-untability.

Human Resources Management
- Led HR management initiatives to promote a fair, transparent, and consistent work environment.
- Developed HR planning and succession strategies in alignment with annual program objectives.
- Ensured the implementation of an effective annual performance review and staff development process.
- Regularly reviewed salary scales to maintain competitive compensation structures.
- Oversaw onboarding and induction processes for new staff.
- Liaised with government institutions and INGOs to ensure HR policies complied with Ukrainian labor laws.
- Designed and implemented staff capacity-building and professional development programs.

Administration
- Ensured efficient and effective administrative systems in compliance with PAH policies.
- Managed regulatory requirements related to visas, work permits, project agreements, and organizational registration in Ukraine.

Polish Humanitarian Action (PAH)
HR Coordinator
August 2024 – November 2024
As an HR Coordinator, I was responsible for personnel administration, compliance with labor legislation, and maintaining employee records. I ensured efficient HR operations, including recruitment documentation, vacation and sick leave tracking, and liaison with government institutions.
Duties:
- Maintained personnel records and processed employment documentation.
- Managed employee hiring, transfers, and terminations in compliance with labor laws and internal regulations.
- Submitted employment-related reports to state authorities.
- Entered and updated employee personal data in the BAS software system.
- Developed and maintained employee personal files, including employment record books.
- Drafted and reviewed job descriptions, providing advisory support on role specifications.
- Issued employment verification certificates and processed staff requests for HR-related documents.
- Administered vacation scheduling and monitored compliance with leave policies using BAS.
- Processed sick leave documentation and prepared protocols for the Social Insurance Commission.
- Collaborated with government agencies for statutory reporting and compliance matters.
- Prepared HR documentation for internal and external audits.
- Contributed to building a positive organizational culture and resolving workplace conflicts.
- Conducted employee onboarding and familiarized staff with internal labor regulations and HR policies.

Pact Inc./USAID/
HR Officer
October 2023- April 2024
Duties:
- Supported the project team in recruiting local project staff by developing detailed job descriptions tailored to project needs and preparing engaging job advertisements to attract qualified candidates.
- Assisted in the screening of applications, scheduling interviews, and notifying candidates about the outcomes of the selection process.
- Checked professional references, verified Biographical Datasheets, and prepared drafts of Selection Memos and job offers, ensuring compliance with Pact policies and local labor laws.
- Administered, and participated in the evaluation of applicants' tests to assess their suitability for project roles.
- Coordinated and provided onboarding for new personnel, guiding them through administrative processes, project systems, and policies to facilitate a smooth integration into the project.
- Managed office and local staff medical insurance for Ukrainian offices, reviewing coverage and ensuring the provision of quality insurance services as per employees' needs.
- Facilitated the collection and verification of necessary documents for submission to GDIP, preparing required orders and documents in compliance with organizational and legal requirements.
- Actively contributed to team cohesion and morale, fostering a positive team environment and supporting team spirit.
- Maintaining employees' records according to Pact policy and Ukrainian legislation, including leave and agreement tracking.
- Monitoring employees' leave records, ensuring timely submission of annual leave requests to the Finance team.
- Assisting in the management of the termination process, including arranging exit interviews, collecting project property, and processing termination documents.
- Ensuring compliance with all company policies and procedures, including completion of all compliance training topics by the deadline and acknowledgment of training completion.

Limited Liability Company «IT-CONSTRUCTOR»
Head of HR
October 2021 – September 2023
Duties:
HR Strategy & Team Management
- Led the HR team, overseeing recruitment, development, and retention of IT professionals.
- Optimized HR processes to align with business goals and drive efficiency.
International Expansion & Global HR Operations (Startup Environment)
- Managed HR operations for international office launches in a startup environment.
- Led talent acquisition for global teams, hiring IT specialists, project managers, and operational staff.
- Ensured compliance with labor laws, managed employee relocation, and developed onboarding programs for international teams.
IT Recruitment & Talent Development
- Led full-cycle recruitment for key IT roles (developers, architects, project managers).
- Implemented training programs to upskill employees in emerging technologies.
- Developed employer branding and talent sourcing strategies.
HR Compliance & Risk Management
- Ensured compliance with labor laws across multiple jurisdictions.
- Handled employee relations, conflict resolution, and HR risk mitigation.
Compensation, Budgeting & Employee Retention
- Designed competitive compensation packages and benefits programs.
- Managed HR budgets, ensuring cost-effective resource allocation.
- Implemented employee engagement and retention strategies.

Limited Liability Company «A-Z eCommerce»
Human Resources Director
August 2012- September 2021

Duties:
HR Department Leadership & Talent Acquisition:
- Managed the full spectrum of HR operations, overseeing end-to-end recruitment processes for a diverse range of professionals, including Full-Stack Developers (Front-end: HTML5, CSS3, JavaScript, jQuery, React JS; Back-end: PHP, Node JS, Angular, Python), UI/UX and Graphic Designers, eCommerce PPC & SEO Marketers, Project Managers, Amazon Specialists, Sales Managers, Quality Assurance (QA) Testers, Video Editors, Sysadmins, HR Managers, Support Managers, Product Managers, Corporate and International Lawyers, Finance and Accounting Managers.
HR Compliance & Employee Relations:
- Ensured full compliance with the Ukrainian Labor Code, managing employment contracts, disciplinary procedures, terminations, and policy development, including leave policies, time tracking, and employee documentation.
Security & Risk Management:
- Developed control questions for polygraph screening to assess security risks, including background checks, NDA compliance, financial obligations, and substance use assessments.
HR Budgeting & Compensation Strategy:
- Planned and managed the HR budget, including hiring, salaries, benefits, talent management, training programs, succession planning, workforce engagement initiatives, and employee wellness programs.
Organizational Development & Culture Management:
- Shaped company culture by implementing strategies to enhance employee engagement, foster a positive work environment, and align HR policies with business objectives.
Legal & International HR Support:
- Provided expert HR advisory services, including certified and notarized translations of legal documents for company registration in various jurisdictions, payment systems, banking, foreign employment permits, temporary and permanent residence permits, and business-related interpretations.

Public Joint Stock Company “UkrSibbank”
Assistant of Procurement department
May 2011 – February 2012
Duties:
• Translating documents (into English);
• Coordination with Security Unit and Head of the 1-stKRD work of the Collection and transportation of values unit on weekends, preparing order.
• Subscribing to the Network of the First Kyiv Regional Division of Head office orders and arrangements;
• Registration of incoming correspondence;
• Registration of outgoing correspondence;
• Receiving correspondence for sending by Special Communications;
• Preparing and transmitting all correspondence for the outlets;
• Processing of received Determinations of block cash accounts and Payment demands in accordance with Bank procedure;
• Transmission of documents to the archive;
• Registration of orders and arrangements of the First Kyiv Regional Division(verify spelling, grammar, and stylistic issues);
• Transmission the documents for sign (job descriptions, material agreements,requests;
• Admission, registration of complaints from customers of the bank, sending to the contact center;
• Purchasing by corporate card and preparing requests for compensation of the representative expenses.

Financial Company (Societe Generale French Banking Group)
Assistant to the Head of “ProstoFinans”
February 2010 – December 2010
Duties:
• Work visa procurement (certified translation, organize necessary documents, business invitations, hotel confirmations, booking plane ticket);
• Corresponding in Ukrainian, Russian, English;
• Prompt performance of the orders of the Head;
• Keeping the Head’s daily schedule;
• Organizing meetings, telephone negotiations, conferences;
• Translating documents;
• Controlling the performance of the Head’s orders;
• Cooperation with mail and messenger services;
• Registering business trips abroad
• Controlling work of drivers.

The Agrarian Fund by the Ministry of Agrarian Policy of Ukraine
Head Officer of the Personnel Department
July 2008 – November 2009
Duties:
• Hiring and firing employees in accordance with Labor Code;
• Forming and maintaining personal files on employees;
• Filling, registering and filing employees’ work record books, calculating length of service;
• Issuing certificates on the present and former employment of the employees;
• Keeping records of employees’ vacations, controlling adherence to the schedule of vacations;
• Registering certificates of incapacity of work;
• Keeping the time board;
• Registering business trips.

EDUCATION:
2004 — 2008: National Pedagogical N.P. Dragomanov University, Department of Foreign Philology (state funded full-time education), speciality “Philologist, translator/interpreter of English”, bachelor’s degree (2008).
2008 — 2009: Kyiv National Linguistic University, Department of Distant and Part-time Education (self-funded part-time education), speciality “Philologist, translator/interpreter of English”, Specialist degree (2009).
2008 — 2009: “Zalishchytskyi Agrarian Ye. Khraplyvyi College” Separated Department of the National University of Biological Resources and Nature Management of Ukraine, speciality “Accountant”, Specialist degree (2009).
September 2010 — December 2010: Business English, British Council.

Skills and Qualifications:
Human Resources management, hiring, firing, translator and interpreter, legal support, developing standards, retaining employees, building relationships, people skills, time management.
Personal qualities: responsible, team-player, able to meet deadlines, flexible, easy to communicate with.
Languages: Ukrainian (native), English (fluent in both oral and written).
Hobby: cycling, swimming, fitness.

Objective:
Results-driven HR leader with extensive experience in both the humanitarian and corporate sectors, including IT, finance, and agribusiness. Seeking a strategic HR role within an international NGO or mission-driven organization to apply my expertise in human capital management, organizational development, and global talent acquisition. Proven ability to align HR strategies with business objectives, drive operational efficiency, and ensure compliance with international labor regulations. Adept at fostering high-performing teams, optimizing workforce planning, and supporting large-scale program implementation in complex and dynamic environments. Looking to join a forward-thinking organization with a strong corporate culture and high standards, offering opportunities for career growth and competitive remuneration.
References:
References will be provided upon request at the final stage of the interview process.