Олена

Olena Bondarenko
Kyiv, Ukraine
Address: 20 Raiduzhna St., 89 ap.
Tel. [открыть контакты](см. выше в блоке «контактная информация»)
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Work Experience:

December 2023 – November 2025
The Embassy of Finland in Ukraine – Financial and Administrative Specialist.
Field of work – responsible for financial, administrative and HR support in accordance with rules, procedures and relevant internal regulations.
Financial tasks – calculation of salaries, taxes, monitoring bank account balances and monthly expenditures to support effective budget implementation. Preparation of all payments in the banking system. Monitoring the correctness and timeliness of payments to the State Tax Office, suppliers, service providers, to local employees and all other payments. Resolving payment issues. Online currency exchange transactions. Preparation and submitting of a reports on personified accounting for the local employees and VAT refund requests and supporting documentation to the State Tax Office. Preparation of monthly, annual, overtime salary cards. Calculations and maintenance of an employee vacations, overtime and sick leave records. Archiving documents in internal systems. Cooperation with state institutions, banks, collecting and clarifying information. Opening and closing payroll card programme, accounts in banks. Cooperation and reconciliations with suppliers. Maintenance, verification, updating of supplier contracts. Verification incoming supplier invoices according to purchase orders and contracts. Handling of acceptance acts of rendered services, preparation power of attorney. Supporting the local employees with various accounting-related issues and reimbursement requests.
Administrative tasks - doing all procedures related to obtaining MFA accreditation for the Embassy diplomats. Arranging accommodation for newly arrived diplomatic staff. Preparation of rental agreements, appendixes to them for the Embassy diplomats. Providing and administration of the local employee medical health insurance and Embassy mobile telephony services. Organization of booking of local employees and staff recreation events.
HR tasks - preparing employment contracts, orders and other HR documentation for new local employees. Preparation of all the necessary documents about new local employees for GDIP. Supporting the local employees with various HR-related issues.
Contact person at the Embassy of Finland in Kyev - Ms Merja Lahtinen, Deputy Head of Mission
Mob. Number [открыть контакты](см. выше в блоке «контактная информация»)
[открыть контакты](см. выше в блоке «контактная информация»)

March 2010 – November 2023
Directorate-General for rendering services to Diplomatic Mission (GDIP) - Head of a section of tax calculation for Representative Offices.
Field of work – payroll and tax calculations for employees of foreign Diplomatic missions, International Projects, Representative Offices. Transferring of taxes to the state institutions and monitoring compliance with applicable procedures. Calculation of temporary disability sheets, benefits, formation of timesheets, preparation certificates to the State Tax Office and other institutions, Preparation and submitting of a reports on personified accounting, for the employees of foreign Diplomatic missions, International Projects, Representative Offices. Cooperation with state institutions, banks. Consultation on taxation, preparing documents for opening and closing payroll card programme, accounts in banks, preparation of letters, invoices, acceptance and transfer acts for rendering of services.
Contact person in the Directorate-General for rendering services to Diplomatic Mission (GDIP) –
Tetyana Hryhorenko, Deputy Director for Financial Affairs
Mob. Number [открыть контакты](см. выше в блоке «контактная информация»)

July 2008 – November 2009
Megadin LLC – Chief Accountant (the company’s only accountant).
All fields of work. Arrangement and keeping of general and tax accounting (1C Enterprise 7.7). Control and accounting of VAT. Payroll accounting. Control of payables and receivables. Fixed assets, amortization. Production (calculations), accounting of ready – made products. Stock accounting, asset of low unit cost, petrol accounting. Primary documents (invoices, issue slips, tax invoices). Bank statement processing. Closing of tax periods. Formation of income, VAT declaration and other tax and statistical reports. Timely reporting, tax accrual and payment. Experience in balance keeping, reconstruction of accounts. Experience in business entities general accounting (single tax).

November 1999 - July 2008
Sergey Bubka Sport Club LLC - Accountant.
Preparation and issue of primary documents (invoices, issue slips, tax invoices). Receivables tracking. Stock accounting. Preparation of internal reports on products receipt and shipment. Support of sales, search for new customers, consulting for existing customers on the products offered by the company. Studying competitor activities, monitoring competitor pricing. Negotiations with the customers. Agreements, certificates. Receivables control.

November 1998 – November 1999
Siverskiy Trade House LLC – Siverskiy Trade House LLC.
Primary documents (invoices, issue slips, tax invoices), powers of attorney. Keeping registers of received and issued tax invoices.

July 1997 - October 1998
Fonor РЕ – Office Manager.
Primary documents (invoices, issue slips), reporting. Answering phone calls.

Education:
Kyiv National Economic University (1998 - 2003)
Master’s degree: Human resources administration.

Skills:
Financial and administrative support, accounting, HR administration. Budget expenditure monitoring. Banking
operations and payment processing. Financial reporting and documentation. Payroll and tax calculations.
Reporting on personified accounting for the local employees. VAT refund administration. Maintenance of the
contracts. Invoice processing and verification. Supplier coordination and reconciliations. Information collection
and verification. Staff reimbursements and mission expenses. Cooperation with public authorities, banks,
suppliers.
Microsoft Office (Word, Excel), Outlook, client - bank system.
1C Enterprise 8, 7.7, BAF for Ukraine, M.e.doc, FreeZvit; Sonata;

Languages:
Ukrainian - native, Russian - fluent, English – Upper-Intermediate (B2).

Informal education:
Green Forest School of Foreign Languages English studies (June 2023 - presently)
Basic Course on information security, Ministry for Foreign Affairs of Finland (2024)
Basic Course on data protection, Ministry for Foreign Affairs of Finland (2024)
Speak Up international School of Foreign Languages - English studies (2012-2014)
School of Market Economy «Lit». Completed full training course with qualification of accountant, budget officer, 1С Accounting (2025)
First Kyiv State Courses of Foreign Languages (2005-2007)
Driving school ACC, category B driving license (2003)