Посольство Бразилии в Украине

The Embassy of Brazil in Ukraine

ADMINISTRATIVE ASSISTANT

KEY RESPONSIBILITIES:

Provide administrative and clerical services in effective and efficient manner

Update and chase delegated tasks to ensure progress to deadlines

Prepare and control documents flow for invoices payment

Keep projects on schedule

Prepare analytical reports upon the request

Make travel arrangements

Management of all forms of incoming mail, telephone calls (replying, taking messages, forwarding)

Preparation of correspondence, presentations, reports etc.

Administration of time and expense reports

Assistance with billing procedures

Working with office equipment (scanner, fax, printer)

Make computations, calculations and estimates and prepare reports or assist in the preparation of periodic reports including forms, tables, charts and other draft correspondence relating to the area of responsibility

Assist with day-to-day administration of contracts with external contractors; check contractors' invoices against the goods and services provided and process payments

Search for, retrieve, compile, assemble and archive a variety of statistical data from computer files, records, reports or from other sources for internal/external use; provide basic analysis of the data as requested

Set up, classify and maintain files

REQUIREMENTS:

Advanced written and spoken Portuguese and English, fluent Ukrainian and Russian

Higher education with university degree;

Computer proficiency (MS Office: Excel, Word, Power Point, Outlook).

Ability to provide advanced Internet search

Being a team-player along able to work independently understanding the situations when an initiative should be taken

Strong administrative and problem solving skills

Strong time management and organizational skills and ability to prioritize workload

Proficient with technology, tools and applications

Initiative and positive attitude

Ability to communicate moderately complex matters clearly and concisely

Ability to perform detailed work, work of a confidential nature

Ability to deal patiently and tactfully with people of different national and cultural backgrounds.

COMPANY OFFER:

Competitive remuneration

Working hours: 40 hours a week

Vacation: 30 days a year

Please, send your CV to: [email protected]