Асистент з операційної діяльності та логістики

Organization

iMMAP Inc. is an international nongovernmental organisation that provides information management services to humanitarian and development organizations. Through information management, we help our partners target assistance to the world’s most vulnerable populations. Our core philosophy is that better data leads to better decisions and that better decisions lead to better outcomes. iMMAP Inc.'s critical support to information value chains helps to solve operational and strategic challenges of our partners in both emergency and development contexts by enabling evidence-based decision-making for better outcomes.

General information

The Operations/Logistics Assistant is working under the direct line management of the Operations Coordinator (OC). His/her duties are to support the OС on day-to-day activities which include but are not limited to procurement, driving, premises, warehouse and asset management, support to departments, etc.

The key responsibilities

• Provide support to the Operations Coordinator on all administrative, personnel, and financial activities required for the project, ensuring that appropriate control reporting structures are maintained in accordance with the organization’s rules and regulations.
• Implement the asset inventory process, including procurement and reporting in established forms to iMMAP.
• Conduct day-to-day procurement process for in-country head office. Organize the delivery, storage, and registration of all inventory.
• Handle incoming and outgoing shipments of various goods and equipment.
• Take responsibility for warehouse management of all inventory in the organization. Take driving responsibilities when required to support particular project goals. Organize vehicle maintenance and procurement of spare parts and services.
• Maintain vehicles, ensuring they meet the organization’s needs and are cost-effective. This may include selecting appropriate vehicle types and negotiating lease agreements.
• Managing the fleet budget, tracking expenditures, and ensuring cost efficiency.
• Maintaining accurate records of all fleet-related activities, including vehicle registration, maintenance records, fuel consumption, and driver logs. Prepare all financial reports by scanning all receipts and liaising with the finance department.
• Manage the building maintenance and provide monthly utility bills to finance.
• Configure and set up all IT equipment in the office and provide technical assistance in utilizing the IT equipment.
• Undertake other duties as requested by the line manager.

Requirements

Education

• University or Institute degree in business administration, finance, or a relevant field.
• Valid driving license category B or higher with a minimum of 1 year of driving experience.
• Native Ukrainian speaker with a good level of English language skills.

Experience

• With at least 1 year of work experience in the Administration or Logistics field.

Personal skills

• Flexible and adaptable to any situation.
• Ability to work independently while under pressure and during long hours.
• Excellent work habits with a willingness to work in a multicultural environment.
• Excellent organizational skills, including proven ability in administration and logistics.
• Attention to detail and adherence to safe driving rules and regulations.

Programmes

• Good computer skills in Windows and Microsoft Excel applications with high skills in Outlook and Excel.

If you are interested in this vacancy, please apply at https://careers.immap.org/jobs/1312

Guiding Principles

Personnel is expected to conduct itself in a professional manner and respect local laws, customs and iMMAP Inc.'s policies, procedures, and values at all times and in all Countries.

iMMAP Inc. has zero-tolerance for sexual harassment, exploitation and abuse, human trafficking, child abuse and exploitation. Any violations of these principles and policies will be treated as serious misconduct.

iMMAP Inc. is an Equal Opportunity Employer regardless of background.

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National HR Officer