Business Assistant

Job Overview: We are seeking a highly organized and proactive individual to join our team as a Business Assistant. The ideal candidate will provide comprehensive administrative and operational support to ensure the smooth functioning of day-to-day business activities. This role involves managing calendars, coordinating meetings, handling communications, and assisting in various business-related tasks.

Responsibilities:

1. Administrative Support:
   • Manage and organize schedules, appointments, and travel arrangements for the team.
   • Prepare and edit correspondence, reports, and presentations.
   • Handle phone calls, emails, and other forms of communication on behalf of the business.
2. Meeting Coordination:
   • Schedule and coordinate meetings, conferences, and events.
   • Prepare meeting agendas and documentation, and ensure all necessary resources are available.
3. Document Management:
   • Maintain and organize business-related documents, contracts, and records.
   • Assist in the preparation and distribution of reports and presentations.
4. Communication and Correspondence:
   • Act as a liaison between team members, clients, and other stakeholders.
   • Draft and proofread emails, letters, and other written communication.
5. Data Entry and Analysis:
   • Input and manage data in various systems and databases.
   • Assist in the analysis of business-related data to support decision-making.
6. Project Support:
   • Provide support for ongoing projects, including coordination, tracking, and reporting.
   • Collaborate with team members to ensure project timelines and goals are met.

We are working for US market, so our working hours in Ukraine 3 pm till midnight.

Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Proven experience in administrative or assistant roles.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office Suite and other relevant software.
• Ability to handle confidential information with discretion.
• Possibility to work in the US time zone (15:00 — till midnight Kyiv time).

Preferred Skills:

• Familiarity with project management tools.
• Experience in business analytics or data entry.
• Ability to multitask and prioritize in a fast-paced environment.
• Detail-oriented with a high level of accuracy.