Logistics, Security Manager

JOB DESCRIPTION

Logistics & Security Manager (LSM) — KYIV

Department: Support

Report to: Under the direct supervision of the Head of mission (HoM), with regular contact with logistics department and Security Referent at Head Quarter (HQ) level and will technically supervise the Logistics & Administration Officer in Kharkiv.

Position Title:Logistics & Security Manager (LSM)

Location: Kyiv, Ukraine

Desired starting date : 1st June 2024

CDE background

La Chaîne de l’Espoir (CDE)

La Chaîne de l’Espoir is an international Non-Governmental Organization (NGO) founded in 1994. Its mission is to strengthen health systems to give everyone, especially children, the same chances of survival and development.

We work in 28 countries with a comprehensive approach, focusing on children, mothers and disadvantaged communities:

• Prevention and screening from an early age, particularly through school health programs.

• Care and surgery, to meet the most urgent needs of children and their mothers.

• Strengthening the medical and surgical workforce thanks to our international network of experts.

• Construction and equipment of hospital structures adapted to local needs.

Since March 2022, La Chaîne de l’Espoir has been implementing a project to support the Ukrainian health system to improve medical and surgical care for victims of the war and patients in general, in collaboration with the ministry of Health (MoH), the Health Cluster co-led by the World Health Organization (WHO), and the health authorities at oblast levels. The initiative, co-funded by the Centre de Crise et de Soutien (CDCS) of the French ministry of Europe and Foreign Affairs, is a response to assessments conducted by La Chaîne de l’Espoir’s medical and biomedical team in coordination with relevant stakeholders.

La Chaîne de l’Espoir mainly focused its activities in areas close to the frontline and newly accessible areas (Mykolaivska, Kharkivska, Dnipropetrovsk, Zaporizka) on the delivery of medical supplies including emergency traumatology kits, medicines and consumables, biomedical equipment (for endoscopy, intensive care, orthopaedics surgeries, radiology, operating theatre…), and war medicine training (more than 1000 health medical and paramedical staff trained).

In 2024, La Chaîne de l’Espoir aims to fill critical gaps at the primary, secondary and tertiary levels of the Ukrainian healthcare system, with a particular focus on improving access to quality healthcare for trauma, cardiology and maternity departments. La Chaîne de l’Espoir is also working on improving availability of services to reduce risk factors for children with cardiac conditions, girls, newborns and pregnant women and aims to improve prevention for community members on children’s heart conditions and sexual and reproductive health. La Chaîne de l’Espoir’s intervention also aims to promote capacity-building among healthcare professionals regarding the health conditions of children (cardiology), adolescents and women of childbearing age, as well as detection methods and referral processes.

General objective of the position:

ROLE PURPOSE

The Logistics & Security Manager (LSM) is responsible for ensuring optimal functioning of the logistics support of the CDE mission. S/he oversees all the logistics aspects, the residences/offices of the team and the projects.

S/he focusses on the operational mechanisms of global safety and security policies and ensure processes are up to date, communicated and effectively socialized within the organization.

Responsibilities & Duties:

Logistics:

1. Oversee the planning, implementation and monitoring of logistics activities in accordance with the organisation’s and donor’s standards and procedures.
2. Ensuring effective procurement management, including supplier selection, contract negotiation and delivery monitoring. in accordance with the organisation and donors' standards and procedures.
3. Coordinating the storage, management of warehouses and distribution of goods and equipment to intervention sites (targeted hospitals).
4. Participating in the preparation and monitoring of logistics budgets for projects.
5. Ensuring efficient use of allocated financial resources, in compliance with the organisation’s and donors' financial policies and procedures.
6. Manage logistics set-up for programmes and intervention zones — field office set-up, recommendations, technical support of field logistician in Kharkiv.
7. Closely cooperates with Programme and Finance/Admin team in optimising logistics support.
8. Make sure equipment is supplied according to predetermined planning.
9. Provide training in handling logistics processes to CDE implementing partner.
10. Support in the development of operating procedures and ensure adequate documentation for each process/procedure.
11. Ensure stock management procedures are implemented and stock evidence is done in real time
12. Identify gaps in Logistics department, ensure correct staffing and recruitment of additional capacities.
13. Responsible for monthly logistics reporting.
14. In charge of drafting and monitoring the Procurement Table.
15. Participates in inter-NGO/cluster logistics coordination meetings.

Security:

1. Support the senior management team, in implementing and managing safety & security, incident management and post incident management in accordance with CDE’s security guidelines.
2. Conduct security assessments on a regular basis as well as according to need ad hoc basis including during emergency relief missions and in volatile contexts and ensure minimum operating security standards and procedures are developed, implemented and kept within CDE.
3. Ensure capacity building of all CDE staff and develop a culture of security risk awareness across CDE team.
4. 4. As security training focal point, ensure all CDE team members actively participate to INSO cycle trainings.
5. Implement the mission’s security strategy, under the responsibility of the HOM.
6. 6. Monitor evolutions in CDE´s working environment (political, security and economic situations in Ukraine) and ensure provision/availability of regular context updates.
7. Maintain active contact with safety & security counterparts from peer agencies and relevant organizations (UNDSS, INSO, etc.) and ensure CDE’s representation in relevant interagency security coordination meetings (in coordination with HoM).

Tasks and responsibilities are subject to modifications according to the needs.

Job Requirements:

Training/ Experiences:

• University degree in a Logistics field (supply, IT…)
• Understanding of humanitarian principles and their application within humanitarian security risk management.
• Two to three years' experience (previous experience with an NGO is mandatory).
• Experience in volatile/conflict context area is a plus.

Skills and abilities:

• Fluent in English

• Rigor/precision

• Autonomy

• Ability to work within a team/good communication and listening skills

• Perseverance and determination

• Sens of initiative, ability to propose solutions

• Informatic: Excel (good level required)

• Ability to deal with stressful situations

• Autonomous, resilient and diplomatic

Adherence to the humanitarian principles and the code of ethics of La Chaîne de l’Espoir

French notion will be an asset

General Terms & Conditions:

CDE applies a 'zero tolerance' policy about all misconduct affecting the professional credibility of its employees: CDE staff, partners (local or international) and service providers.

Safeguarding & PSEA:

CDE policies ensure the protection of children and vulnerable adults; protection includes any harmful activates that might put vulnerable in risk, sexual exploitation, injuries or any other kind of harm. We expect from our employees to show full commitment to all policies.

Accountability to CDE Policies:

CDE Ensures a transparent and fair competitive recruitment process for all applicants. At the same time, CDE expect from new employees to apply «no harm» principles and adhere to CDE policies and regulations in the areas of information confidentiality, Safety & Security, CDE reputation, and data protection.

Conditions:

• National position, 12 months

• Full time position, based in Ukraine (Kyiv)

• Salary: 90 000 UAH (gross salary)