Assets Management Assistant

The Assets Management Assistant will report to the Logistics Officer (International). As part of the Logistics and Transport Division, s/he will contribute to the efficient and effective accomplishment of the assigned tasks.

Duties and Responsibilities

The Assets Management Assistant will be required, in accordance with the EUAM Ukraine Mandate, Code of Conduct and the General Service Conditions for Locally Contracted Staff Employed by EUAM Ukraine, Serving in Ukraine, to perform the following tasks:

• Assist in organizing and accounting for goods properly in shelves/racks in the warehouses, according to instructions from the Line Manager;
• Assist in maintaining and operate a database of the Mission assets in close cooperation with the National Logistics Officer (Asset);
• Maintain logistics related databases and have experience with inventory management and the related software;
• Account, receive and register assets as they arrive in the Mission;
• Barcode and register all Mission assets;
• Assist in the physical verification of assets within the whole Mission Area;
• Assist during the receiving and inspection of goods;
• Support in the write off, as also in the disposal of the Mission goods;
• Handle information with confidentiality and discretion;
• Perform any other related tasks as requested by the Line Manager.

Qualifications and experience

Eligibility criteria:

• Enjoy full civil rights and do not have criminal record;
• Citizenship of Ukraine and/or holding permanent resident and work permits according to Ukrainian laws;
• Successful completion of the Secondary Education attested by a Certificate;
• After having fulfilled the education requirements, at least three (3) years of relevant and proven full-time professional experience, in roles with practical responsibilities similar to the functions of this post, in the private and/or public sector.

Essential criteria:

• Be physically fit to perform the duties relating to the post;
• Fluency in English and Ukrainian, both oral and written;
• Possess very good communication skills in English and Ukrainian;
• Very good knowledge and experience of Microsoft Office Suites;
• Experience in positions requiring organisational skills, with a service approach;
• Valid driving license category B;
• Experience of asset management, asset reception and asset disposal procedure;
• Knowledge of public and international assets/warehouse rules and principles.

Additional advantageous assets:

• Professional experience in an EU and/or International environment;

• Experience of working in an intercultural environment, with respect of diversity;

• Qualification and/or experience in Logistics;

• Experience of logistical operations (i.e. Warehousing, Supply or others).

Personality assets:

• Ability to build productive and cooperative working relationships with other staff members;

• Ability to work methodically, accurately and with attention to details as well as to tight deadlines;

• Ability to focus on priorities, evaluate procedures and processes required to have the tasks completed;

• Ability to deliver work on time and up to the standards described by the SOPs, Guidelines, Instructions etc., even under pressure;

• Ability to work independently and harmoniously with colleagues and as part of a team, with respect to diversity;

• Commitment to quality, ability to perform under stress, attention to detail, solid work ethics, willingness to work flexible working hours and still deal helpfully and courteously with all contacts.

to apply — visit the website https://www.euam-ukraine.eu/our-mission/vacancies/