Executive Virtual Assistant

Hours: Part-Time, 10 hours per week

Time zone: EST

Preferred Attributes:

1. Total Loyalty and Dedication: Fully committed to the role, consistently going above and beyond expectations.

2. Commitment to Excellence: Perform duties at the highest level possible consistently.

3. Excellent Communicator: Confident and professional communication skills across all mediums.

4. Trustworthiness: Ability to handle sensitive information with discretion.

5. Service Focus: Dedicated to exceeding expectations, thoughtful, and courteous in all interactions.

6. Out-of-the-Box Thinker: Ability to think creatively and act with urgency.

7. Strong Business Sense: Capable of discerning priorities and making sound judgment calls.

8. Extreme Organization: Attention to detail and highly organized.

9. Desire for Learning: Willingness to learn new things and receive feedback for improvement.

Perks of the Role:

1. Working directly with CEO and COO.

2. Involvement in important high-stakes business activities and meetings.

3. Opportunity to build a strong long-term relationship.

4. Exposure to various challenges for skill development.

5. Management of workload and efficiency improvement.

6. Exposure to wealthy and successful individuals.

7. Growth opportunities both in responsibilities and income.

High-Level Overview:

• Manage sensitive matters with confidentiality, especially financial decisions.
• Maintain high responsiveness to communication outside of normal business hours.
• Represent the executive with integrity and professionalism.
• Assist in enhancing the executive’s personal brand.
• Take initiative to support the executive’s goals and protect their time.
• Oversee special projects and handle external communications.
• Work closely with the COO as needed.

Task Areas:

1. Introductions to High Profile Leads and Connections:

• Manage email introductions to industry leaders.
• Ensure timely responses and facilitate next steps.
• Track conversations and outcomes.

2. General Scheduling Help:

• Schedule and confirm business appointments.
• Manage initial booking and rescheduling.
• Update online calendars and send reminders.

3. Sales Support:

• Follow up on sales calls and send follow-up emails.
• Provide personal sales support and maintain CRM.

4. Launchpad Program Progress Tracking (Sales):

• Outreach to clients who haven’t finished courses.
• Track progress and follow-ups.

5. Affiliate Partner Management:

• Track referrals and manage affiliate partners.
• Coordinate marketing materials and events.

6. LinkedIn Management:

• Build relationships and manage connections.
• Draft response templates and track leads.

7. Booking to Speak/Teach:

• Pitch April for podcast appearances and speaking engagements.
• Manage scheduling and follow-ups.

8. Online Event Support:

• Provide concierge support during virtual events.
• Assist with Zoom and manage event data.

This job requires exceptional organizational skills, communication abilities, and a proactive approach to support the executive effectively.