Administrative Assistant, Bookkeeper (Ukraine-based)

• Job Title: Administrative Assistant / Bookkeeper (Remote, Ukraine-based)
• Company:Aqualife USA: Industry-leading water softener company in New York (USA).
• Website: aqualifeusa.com
• Location:Fully Remote

Work Schedule:

• Full-time, 16:00 — 01:00 (Kyiv Time), Monday to Friday.
• This schedule aligns with our core business hours of 09:00 — 18:00 in New York, USA.

Salary & Compensation:

• Competitive Salary: 750$-1500$ (negotiable based on experience).
• Currency Advantage: Your salary is pegged to the USD, protecting your earnings from local currency fluctuations.
• Performance Bonuses: Opportunity to earn additional income based on performance.
• Career Development: We invest in your future with professional training and growth opportunities.

Job Summary:We are seeking a meticulous and highly detail-oriented Administrative Assistant/Bookkeeper to become a crucial part of our daily operations. The ideal candidate is someone who genuinely loves working with numbers and data, thrives in roles that require a high degree of accuracy, and has proven experience in data-intensive environments. This role is perfect for a self-motivated individual with a strong background in bookkeeping principles, spreadsheets, CRM systems, and banking processes.

Key Responsibilities:

• Handle high-volume, precise data entry and maintain immaculate records across various platforms.
• Manage financial records, including processing accounts payable and receivable.
• Perform daily and monthly reconciliation of bank statements and financial reports.
• Provide general administrative support, including managing correspondence and scheduling.
• Work extensively with spreadsheets (Excel/Google Sheets), CRM software, and online banking platforms.
• Communicate effectively and professionally with clients and internal team members.
• Handle confidential financial information with the utmost discretion and integrity.
• Assist with budgeting, forecasting, and other related duties as assigned.

Required Qualifications & Skills:

• Languages: Fluent spoken English (for communication with the US team) and Russian (for internal team communication).
• Experience: Proven experience in a role requiring heavy manual data entry, such as Administrative Assistant, Bookkeeper, Finance Clerk, or Data Entry Specialist.
• Technical Skills: High proficiency in Microsoft Excel and/or Google Sheets. Demonstrable experience working with CRM systems and online banking software is essential.
• Attention to Detail: An exceptional eye for detail and a commitment to accuracy are non-negotiable.
• Analytical Mindset: Strong analytical and problem-solving skills with an ability to manage and interpret numerical data.
• Work Ethic: Ability to work independently, prioritize a demanding workload, and consistently meet deadlines in a remote setting.
• A high school diploma or equivalent is required; an associate’s or bachelor’s degree in Finance, Accounting, or a related field is a significant plus.

Why Join Aqualife USA?

• Stable Remote Career: Enjoy the flexibility and convenience of working from home for a stable, growing US-based company.
• Valuable Role: Your work will be critical to our financial health and operational success.
• Supportive Team: Be part of a collaborative and supportive international work environment.

Ready to Join Our Team?If you are passionate about data, numbers, and precision, and you meet the qualifications above, we encourage you to apply now and take the first step towards a rewarding career with Aqualife USA!