Executive assistant

What do Adidas, DHL, IKEA, Heineken, Mercedes, Swarovski—and 30,000+ other users—have in common?

They work with software created by Logivations. We build cloud-native solutions using cutting-edge technologies to transform logistics and operations. Learn more at www.logivations.com.

The Role

We are looking for an Assistant to the Management in Lviv and Munich to support our leadership across three focus areas: Sales Support, HR and Special Projects. This is a hands-on, highly organized role for someone who enjoys making things run smoothly, communicating clearly, and getting important tasks over the finish line.

What You’ll Do

Sales Support

• Maintain CRM data quality, and track pipeline activities

• Prepare client-ready documents: presentations, proposals, quotes, and follow-up

• Schedule web conferences/demos, coordinate travel and meeting logistics

• Assist with RFI/RFP coordination and internal alignment with consulting and finance

HR (People Ops & Admin)

• Coordinate hiring steps: job postings, screening, interview scheduling, candidate communication
• Prepare offer letters, onboarding checklists, and personnel files; keep HR records compliant and up to date
• Act as the first point of contact for external HR questions and policies

Special Projects (Operations & Exec Support)

• Drive ad-hoc initiatives from planning to execution (process improvements, vendor research, office operations)

• Handle executive assistance tasks: calendar management, notes, action item follow-up

• Ensure smooth information flow between Lviv and international teams (EU/US/Asia)

What You Bring

• Languages: at least average English (written & spoken) required

• Tools: Solid Excel/Word/PowerPoint skills; familiarity with CRM and collaboration tools (e.g., Teams/Slack/Zulip)

• Strengths: Excellent organization and attention to detail, reliable follow-through, strong communication, discretion with sensitive data, proactive problem-solver

• Work style: Self-organized, team-oriented, comfortable with deadlines and shifting priorities

What We Offer

• Above-market compensation in EURO

• Flexible working hours in a high-trust environment

• Modern office in an IT house in Lviv

• Direct impact supporting international projects and customers

• Professional growth with access to training and cross-functional projects

• For strong performers: opportunity to travel and collaborate with our teams and customers abroad

How to Apply

Send your CV/resume in Englishto [відгукнутися].