Personal assistant to the CEO

We are looking for a responsible, organized, and proactive Personal Assistant to the CEO

This role is for someone who can work at a fast tempo, organize chaos, anticipate the needs of the manager, and ensure a smooth workflow.

Main responsibilities

• Maintaining the manager’s calendar: scheduling meetings, calls, and trips.
• Organizing internal and external meetings.
• Preparing documents, presentations, and reports.
• Processing incoming correspondence, letters, and messages.
• Interacting with the team, partners, and clients on behalf of the director.
• Monitoring the completion of tasks delegated to other colleagues.
• Monitoring the director’s deadlines and priorities.
• Preparing materials for meetings and recording results.
• Searching for information, making reservations, preparing events/activities.

Professional skills

• Fluency in English (at least C1)
• Experience as a personal or administrative assistant (at least 1 year).
• Excellent organizational skills, attention to detail, ability to work with large amounts of information.
• Confident use of Google Workspace
• Ability to correspond and represent the interests of the manager.

Personal qualities

• High level of responsibility and confidentiality.
• Flexibility, stress resistance, result orientation.
• Ability to work autonomously and make quick decisions.
• Diplomacy and ability to work with different types of people.

Would be a plus

• Experience working in international companies or directly with CEOs.
• Experience in marketing or project management.
• Time management skills of a manager.

Why join us

• 100% Remote position with flexible working hours
• Work with an experienced marketing team
• Opportunity for professional growth
• Competitive compensation
• Supportive, collaborative, and international environment.