Personal Assistant to a Doctor

Personal Assistant to a Doctor — REMOTE only

Position Details

• Remote only — work from anywhere
• Full-time or part-time (flexible schedule)
• Salary: based on experience and availability

This is a dynamic, high-responsibility remote positionsupporting a Doctor in both her professional practice and business development. The role requires a proactive, highly organized, and tech-savvy assistantwho can manage multiple priorities, communicate confidently with international clients, and coordinate seamlessly across different time zones.

Training and guidance will be provided, but initiative, attention to detail, and emotional intelligence are essential.

Core Responsibilities

Administration & Scheduling (Primary Focus)

• Manage a complex international calendar with precision and time zone awareness

• Schedule and confirm client sessions; send Zoom invitations and reminders in advance

• Maintain accurate client records, including contact details, fees, invoices, and agreements

• Handle billing, invoicing, and payment tracking

• Manage and organize emails — draft, proofread, and respond on behalf of the Doctor

• Keep detailed tracking listsfor all tasks, follow-ups, and pending communications

• Create and update digital templates or handbooks to streamline internal processes

Client Relations & Communication

• Communicate with clients in a professional, respectful, and confidentialmanner

• Follow up with clients about appointments, payments, and documentation

• Manage new client onboarding, including agreements and administrative forms

• Submit health insurance claims electronically (training provided)

• Occasionally attend client Zoom meetings to take notes or action points

Marketing, Social Media & Business Support (Secondary)

• Support social media posting, content scheduling, and engagement

• Write short-form content or captionsfrom the provided bullet points

• Coordinate newsletters or website updates

• Conduct research for outreach, marketing, or partnership opportunities

• Assist with simple video editing (trimming, cropping) and online uploads

• Communicate with external collaborators (eg, editors, designers, marketing professionals)

Skills & Competencies

• Fluent English — spoken and written (essential)

• Excellent written communication and attention to detail

• Strong organizational and time managementabilities

• Comfortable managing multiple priorities and tight deadlines

• Professional demeanor and high level of discretion and reliability

• Tech-savvy — proficient with Google Calendar, Google Drive, Zoom, Excel, and Canva

• Independent, proactive, and adaptable — able to make decisions and anticipate needs

• Positive, resourceful attitude and ability to «have my back«with minimal back-and-forth

If you’re a detail-oriented, dependable multitaskerwho enjoys keeping complex operations organized and supporting a professional at the highest standard — this role is for you.