Procore Operations Coordinator

Location of hire: Remote Engagement Type: Full-Time Industry: Mission-Critical Facilities, Data Centers Format: Remote

Ehvert Mission Critical, a business unit within Salas O’Brien has an immediate opening for a Procore Project Controls Coordinator to join our team. Summary:

We are seeking a highly organized and detail-driven Procore Operations Coordinatorto support our construction management and engineering design team on a large-scale mission critical project. This role is primarily tactical (about 90% execution / 10% strategic support), focusing on maintaining accurate project data and documentation so Project Managers and engineering leaders can stay focused on coordination and oversight.

The ideal candidate is experienced with Procore and comfortable working in a fast-paced project environment, supporting cost tracking, change management, scheduling updates, and documentation workflows. What We Offer:

• Experience in a high-tech industry within an international company

• Engaging positions on unique, cutting-edge data center projects

• Comprehensive training and professional development opportunities

• Supportive management and a dream team

• Opportunity to build your career

• Competitive hourly rate in USD

• Transparent payment system

• Ability to collaborate remotely

• Equipment for work (Starlink terminal, Ecoflow power station, other)

Responsibilities:

• Support project scheduling updates and milestone progress reporting, mainly by uploading updates from Primavera P6 or MS Project into Procore.

• Configure and manage Procore project structure, workflows, cost codes, permissions, and templates 80% of the time.

• Organize Procore items by owner and proactively follow up with team members to maintain consistent administrative workflows.

• Develop and maintain internal Procore and project management process expertise to add long-term organizational value.

• Maintain project cost tracking, invoice logs, and committed/forecast expenditures.

• Collect, reconcile, and report labor hours and resource usage.

• Manage change orders between trades, vendors, and clients, including pricing and documentation.

• Oversee document control for RFIs, submittals, drawings, contracts, addenda, and revisions, ensuring all documentation is complete and submitted on schedule.

• Respond to contractor and subcontractor requests for project status updates and related reporting. Support multiple projects as capacity and training allow.

• Create weekly/monthly reporting dashboards for internal/external stakeholders.

• Support project risk and variance tracking to alert PMs of developing issues.

Qualifications:

• 3−7+ years' experience in project controls within construction or engineering.

• Strong proficiency in Procore (setup and daily operations). Project Management module, Financials, Document management, Change orders, General admin workflows

• Familiarity with Procore in legal workflows is a plus

• Understanding of construction management processes and engineering documentation.

• Proficiency with Excel, Asana, P6, and general reporting tools.

• Ability to manage documentation-heavy tasks with high accuracy and strong organizational skills

• Ability to learn quickly, adapt to new systems, and improve processes.

• Excellent communication, organization, and follow-through.

• Comfortable working in a fast-paced and remote environment

• Ability to collaborate with PMs, engineering teams, field staff, legal teams, accounting teams, sub-contractors and clients.

Join Us:   

Our commitment to innovation drives us to deliver superior services to our clients using advanced tools and software. We offer a dynamic environment fostering creativity through exposure to diverse technologies and experiences, ranging from designing energy-efficient facilities and site supervision for multi-million-dollar facilities to the production of digital twins, three-dimensional building modeling, computational fluid dynamics, and the development of custom controls software.  

Join our team at Ehvert Mission Critical, now a proud part of Salas O’Brien, and help us achieve our international engineering goals!  

• For more information, visit Ehvert and Salas O’Brien.