Project Accountant (Procurement, Costing)

We’re hiring a contract Staff/Project Accountant to support multiple projects with a focus on procurement, vendor management, AP/AR support, and project-level revenue/cost tracking. This role keeps project financials clean, current, and actionable.

Key responsibilities

• Support purchasing controls: purchase requests/POs (if used), approvals, receiving documentation, and coding to the right project/cost category
• Vendor management: maintain vendor files (W-9/1099 details, payment terms, compliance docs as needed)
• Accounts Payable: process vendor bills/subcontractor invoices, resolve discrepancies, track credits, and coordinate payment runs
• Banking support: prepare and process payments via ACH, domestic wires, and international wires; maintain payment documentation and approval trails
• Project accounting: code costs to projects/phases, maintain budget vs actual and profitability reporting, flag overruns or missing costs
• Accounts Receivable support: assist with milestone/progress billing, ensure invoices are tied to the right project, support collections follow-ups
• Month-end support: project-related accruals, cutoffs, and reconciliations; maintain supporting schedules and audit trails
• Produce recurring reporting: vendor spend, AR aging by project, margin trends, and cost category summaries

Requirements

• 2+ years accounting experience (AP and/or project accounting/job costing preferred)
• Strong understanding of procurement → AP → job cost workflows
• Experience with banking operations including ACH, domestic wires, and international wires
• Strong Excel/Google Sheets skills (pivots, lookups, reconciliations)
• High attention to detail, strong follow-through, and comfort partnering with ops/project teams
• Fluent spoken and written English

Nice to have

• Experience in job-cost environments (construction, manufacturing, services)
• Familiarity with milestone/change-order billing and retainage/WIP concepts
• Experience with systems like Zoho Books, QuickBooks, NetSuite, Sage, etc.