Assistant, Project Manager, Social Media Manager

Business Assistant / Project Manager

Remote | Hourly | Fluent English Required

Creative Media Agency (Photo / Video / Social Media)

About Me

I run a small U.S.-based creative agency specializing in:

• Commercial photo & video production
• Social-media-first content (Reels, TikTok, YouTube Shorts)
• Brand strategy & visual storytelling

I work with restaurants, events, and local businesses.

I am looking for a highly organized, proactive Business Assistant / Project Manager to become my personal operational manager and help structure and scale the business.

Who This Role Is For

This is NOT a «wait for instructions» position.

This role is for someone who:

• Naturally remembers everything
• Thinks three steps ahead
• Notices what’s missing
• Initiates action without being asked
• Loves structure, planning, and clarity
• Is comfortable working with a creative founder

You will help build systems so the business becomes scalable and predictable.

Responsibilities

📅 Project & Deadline Management

• Track all ongoing client projects
• Manage content calendars
• Ensure deliverables are completed on time
• Keep deadlines visible and structured

📲 Social Media Operations

• Schedule posts (Instagram)
• Maintain posting consistency
• Track analytics

🗂 Organization & Systems

• Maintain project management system dashboards
• Build and improve internal workflows
• Organize shoot folders, files, and project documents

🧠 Strategic Support

• Suggest process improvements
• Remind me of priorities
• Help plan workload realistically

Required Skills

• Fluent English (written and spoken)
• Strong organizational skills
• Experience with Project management platforms
• Strong sense of deadlines and accountability
• Ability to work independently

Working Style

• Remote
• Hourly-based
• Flexible schedule (2−3h a day), but strong availability for communication
• Weekly check-ins (ideally quick 10-minute daily calls)
• Long-term collaboration preferred

Personality I’m Looking For

• Structured but adaptable
• Detail-oriented
• Assertive when needed
• Takes ownership

To Apply

Please include:

1. A short introduction about yourself
2. Your experience with project management
3. Tools you’ve used (Notion, Trello, etc.)
4. An example of how you improved a system
5. Your hourly rate
6. Your availability (hours per week)

To apply, please contact me via email or Telegram with the requested information.

If you love bringing order to creative chaos and helping a growing agency scale — I’d love to meet you!