Business Administrator to CEO, COO

Double Clean is a leading professional cleaning and restoration company expanding across Canada.We currently serve major hubs including Calgary, Edmonton, Vancouver, Winnipeg, Regina, and Kelowna. As we scale, we are building a high-performing remote team to dominate the local search landscape and drive high-quality leads for our commercial and residential divisions.

Business Administrator to CEO & COO

We are seeking a high-performing and proactive Business Administrator to serve as a strategic partner and «right hand» to the Owner/CEO and the Vice President of Operations (COO). Your role is to ensure the seamless execution of business processes and maximize the leadership team’s efficiency for strategic decision-making.

Key Responsibilities:

• Operational Coordination: Managing complex calendars for the CEO and COO, prioritizing meetings, and ensuring schedule adherence.
• Business Communication: Handling professional correspondence and negotiations in English with international partners and clients.
• Analytical Support: Gathering data, preparing high-level presentations, reports, and briefs for board meetings and executive sessions.
• Project Management: Monitoring the execution of executive directives across departments and ensuring all deadlines are met.
• Meeting Management: Providing full support for business meetings (agenda preparation, taking minutes, and tracking follow-up actions).
• Travel Support: Organizing complex international business travel and providing assistance during overseas trips as required.

Requirements:

• English Proficiency: Advanced (C1/C2) level — fluent written and spoken communication.
• Experience: 3−5+ years as a Business Assistant, Executive Assistant, or Project Manager within a corporate environment.
• Technical Skills: Advanced proficiency in MS Office (Excel, PowerPoint), planning tools, and task management software.
• Soft Skills: Exceptional diplomacy, ethics, multitasking abilities, and high stress tolerance.
• Education: University degree (Economics, Management, or Linguistics preferred).

We Offer:

• Direct collaboration with the company’s top leadership and influence on core business processes.
• Competitive salary and performance-based bonus system.
• Opportunities for professional growth toward Operations Manager or Business Partner roles.
• A dynamic work environment with exposure to international projects.

We look forward to your responses to this vacancy.