Керівник, керівниця департаменту логістики, Country Logistics Manager

Country Log Manager

LOCATION: Kyiv

Please send your CV in English only!

General Mission

Reporting to the Country Director and in collaboration with HQ services, the Logistics Manager ensures the efficient management of logistics resources for the country under his or her responsibility.

He or she is the point person for the Country Director and as such informs him or her of any problems that fall within his or her remit and suggests solutions.

He or she participates actively in the phased reorganisation of HI in the field as part of the ROOTS project. He or she is a key player in the rollout and implementation of HI’s logistics standards, which consists in reworking the positioning of logistics at HI and affirming the principle of professional development.

Mission 1: Management

• Manager as a role model: embodies HI’s values on a daily basis.
• Manager as coach for meaning: understands the strategy, makes it explicit, translates it into operational objectives for his or her team, leads the necessary changes. Gives meaning to each management action. Encourages inter and intra departmental exchanges of practice. Encourages innovation and risk-taking.
• Operational manager: organises the operational management of his or her team, structures the work around identified processes, steers performance and facilitates the resolution of problems.
• Manager 1st HR&Coach: contributes to the development of his or her staff, creating the conditions for their commitment, professionalism and attachment to HI. Ensures compliance with the code of conduct of institutional policies, the state of mind and the expected individual and collective behaviour.

Mission 2: Defines the Logistics section of the StratOp and directs its action plan

• Drives logistics strategy and operations through the active promotion of HI’s institutional policy and directives and the optimisation of its resources;
• STRATOP: contributes towards the drafting, revision and implementation of the Operational Strategy (StratOp) within his or her field of activity and geographical area and in line with objectives;
• RISKS: produces and updates the risk map for his or her area of responsibility and proposes and implements corrective mitigation measures;
• INCIDENTS: contributes to and follows up on incident reports for his or her area of responsibility;
• INDICATORS: produces, compiles and analyses the data in the logistics dashboard for his or her geographical area;
• REPRESENTATION: represents HI externally on logistical issues concerning his or her geographical area (e.g. forums, operational and strategic alliances); develops the local partnerships necessary for his or her fields of activity.

Mission 3: Deploys HI’s standards and contributes to its expertise and accountability within his or her remit:

• · STANDARDS: ensures compliance with and application of HI standards for his or her entire professional field with regard to policy, processes and tools;
• · LOCAL ADAPTATION: adapts and contextualises these standards to meet local conditions and regulations;
• · INTERNAL CONTROL: supervises internal control in his or her fields of activity;
• · ACCOUNTABILITY: guarantees compliance with and the application of internal rules and the rules of institutional donors in his or her fields of activity
  1. Diagnostic phase - Contextual analysis:
     • · Identifies regulatory requirements (donors, transport, customs, etc.);
     • · Analyses the logistics context of the regional programme (evaluation of logistics capacities, table of logistics problems, ICQ, Log performance);
     • · Evaluates the capacities of available and mobilisable resources (human and material) on the regional programme.

Mission 4: Operational implementation of logistics

Design phase — Resources planning:

• Designs a logistics chain adapted to the regional programme (costs, quality, deadlines);
• Contributes to establishing the regional programme’s activity schedule;
• Helps define the material resources necessary for ensuring the feasibility of the regional programme;
• Defines the impact of logistics needs on the regional programme’s budget (logistical support) :
• Defines the impact of the regional programme’s requirements on the budget ;
• Anticipates derogations;
• Structures the human resources concerned by logistics.

Launch phase — Procurement planning

• Defines the procurement plan and purchasing strategy;
• Plans all the means necessary for the movement of goods during the project period.

Mission 5: Facilitates the Logistics profession’s development and contributes towards the development of the Logistics profession across the organisation

• Facilitates the development of the logistics profession in his or her geographical area ;
• Contributes towards the facilitation of the profession’s development at the organisation’s global level (community of practice)
• Helps to develop a pool of local talent (holds technical interviews with the candidates and formulates recommendations; identifies training requirements).

Mission6: EmergencyPreparedness and Response Responsibilities

Leads the emergency preparedness actions in his/her department and, in case of emergency, reorganizes the priorities of his/her team according to the humanitarian imperative, in order to ensure HI’s quick and efficient

Position Requirement:

• Master/ Bachelor degree in Humanitarian Logistics, Supply Chain Management or relevant management field. Equivalent combination of relevant education and experience may be substituted as appropriate.
• Practical/proven working experience (5+ Years) in Humanitarian Logistics Operation Management.
• Strong negotiating skills and Networking abilities;
• Strong experience in team management, capacity building, training and coaching.
• Expertise in Supply Chain Management, fleet, equipment and inventory.
• Familiar with the procedures of different donors as well as relevant local legislation.
• Able to work under pressure with multiple demands and manage stress
• Fluent in written and spoken English and Ukrainian

WORKING CONDITIONS:

Contract: Employment Full-time contract (according to Ukrainian legislation) Fixed-Term

Benefits Package:

• 24 calendar days for annual leaves
• Medical Insurance for HI staff and one relative (spouse/child)
• Relevant supportive measures for persons with disabilities (if needed)

By submitting the CV application, the applicant gives his/her consent to the processing of his/her personal data (in accordance with the legislation of Ukraine).

EQUAL OPPORTUNITY

We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, colour, race, marital status, or other protected characteristics. HI has clear institutional policies on «Child Protection», «Anti-fraud, Bribery and Corruption», «Disability, Gender and Age» and «Protection of Beneficiaries from Sexual Exploitation, Abuse and Harassment». It is therefore mandatory for all staff to commit themselves to respect, uphold and promote these policies, and to sign the HI Code and Conduct.