Billing specialist

The Billing Specialist is responsible for the day-to-day billing process, invoice preparation, payment tracking, and communication with lawyers and clients regarding billing matters. This role requires attention to detail, good organizational skills, and the ability to work with deadlines in a professional services environment.

Key Responsibilities

• Manage billing processes using the 3E billing system
• Review client and matter setup information, including rates, discounts, VAT requirements, and billing arrangements
• Prepare, review, edit, and finalize monthly pre-bills and invoices
• Issue final invoices to clients and ensure billing accuracy
• Process write-offs in line with company policies
• Respond to billing-related questions and resolve invoice discrepancies
• Communicate with clients regarding invoices, payment issues, audit requests, and outstanding balances
• Prepare billing reports, spreadsheets, budget trackers, and other financial information
• Monitor accounts receivable and follow up on overdue payments
• Apply and reconcile client payments in the accounting system
• Support month-end closing activities
• Assist with vendor/supplier registration and onboarding

Qualifications & Skills

• Previous experience in billing, finance, or accounting, preferably in a law firm or professional services company
• Experience working with Elite 3E or similar billing/accounting systems
• Understanding of VAT and billing processes
• Upper Intermediate English level (written and spoken)
• Good Microsoft Excel skills
• Strong attention to detail and organizational skills
• Good communication and client service skills
• Ability to manage deadlines and work independently
• Problem-solving attitude and willingness to learn

We Offer

• Opportunity to work in an international law firm environment
• Exposure to international clients and cross-border work
• Friendly and collaborative team culture
• Competitive compensation and benefits package
• Flexible working arrangements