Program Assistant, Empower Pillar

Nova Ukraine is an international nonprofit delivering strategic humanitarian initiatives in partnership with trusted teams across Ukraine. Since 2014, we’ve directed over $120 million toward aid for war-affected communities, healthcare, education, infrastructure, and civil society development. At Nova Ukraine, we turn aid into impact. We strengthen civil society and support high-impact initiatives that change lives — and we’re looking for people ready to make a meaningful impact alongside us.

We are looking for a motivated Program Assistant to join our Empower Pillar. In this role, you will provide critical administrative and operational support across our Education, Veterans & Youth, and Culture portfolios. You will work closely with the Vice President and PMs to ensure smooth day-to-day coordination of projects and the professional delivery of our programs.

What’s In It for You?

💡 Hybrid Work: Blending the autonomy of remote work with the collaboration of an office environment.

🌍 Make a Global Impact: Your support contributes directly to strengthening democratic institutions and a resilient civil society in Ukraine.

📈 Professional Growth Opportunities: Gain experience in one of the largest international charitable foundations with opportunities for career advancement.

🌱 Mission-Driven Team: Join a dedicated, friendly international team working toward a common goal.

What We’re Looking For:

✔ Experience in administrative support, project coordination, or a similar operational role

✔ Proficiency in Google Workspace (Docs, Sheets, Slides)

✔ Strong organizational skills and attention to detail

✔ Excellent verbal and written communication skills

✔ Fluency in Ukrainian and English (B1/Intermediate level or above)

✔ Ability to work effectively in a hybrid/remote environment

✔ Proven ability to manage multiple tasks and meet deadlines

✔ Alignment with Nova Ukraine’s mission and values

What You’ll Do:

✔ Support grant administration by collecting documentation and managing workflows in Salesforce

✔ Assist with case creation and documentation within the management system

✔ Coordinate logistics for virtual and in-person meetings, workshops, and partner visits

✔ Manage meeting agendas, notes, and follow-up action tracking

✔ Assist with procurement, operational processes, and official travel arrangements

✔ Support the onboarding process for new team members in coordination with HR

✔ Prepare and maintain program records, documentation, reports, and presentations

✔ Conduct basic research to support program planning and decision-making

✔ Assist VP, Program and Project Managers with day-to-day project coordination and activities

Would be a plus:

✔ Prior experience with CRM systems, specifically Salesforce

✔ Experience working in the non-profit or humanitarian sector

✔ Knowledge of USAID or international donor reporting standards

✔ Familiarity with event planning and logistics

Work Conditions:

✔ Full-time employment.

✔ Hybrid work format.

✔ Employment in accordance with the Labor Code of Ukraine.

We will be happy to receive your CV along with a cover letter and financial expectations and consider your candidacy. Your personal contribution will make a huge difference in achieving our goals and mission. Join us to change the world for the better together.